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Executive Assistant
3 months ago
About SNDL
SNDL is the largest private sector liquor and cannabis retailer in Canada with retail banners that include Ace Liquor, Wine and Beyond, Liquor Depot, Value Buds and Spiritleaf.
As a licensed cannabis producer SNDL has indoor state-of-the-art facilities to supply wholesale and retail customers under a cannabis brand portfolio that includes Top Leaf, Sundial, Palmetto, Spiritleaf Selects, and Grasslands.
SNDL's investment portfolio seeks to deploy strategic capital through direct and indirect investments and partnerships throughout the global cannabis industry.
About Nova
Nova Cannabis is one of Canada's largest and fastest growing cannabis retailers with a goal to disrupt the cannabis retail market by offering a wide range of high-quality cannabis products at every-day best value prices.
About the Role
The Executive Assistant is the primary point of contact for all matters pertaining to the President - Liquor Division of SNDL and the CEO of Nova Cannabis (hereinafter referred to as the "Executives").
They have a genuine understanding of the importance of their role and how their success directly impacts the success of the Executives.
Role and responsibilities include, but are not limited to:
- Complete a broad variety of administrative tasks that facilitate the Executives' ability to be effective, including, but not limited to completing expense reports; composing and preparing correspondence; arranging detailed travel plans, itineraries and agendas; capturing meeting minutes and following up on action items; compiling documents for meetings and events; preparing presentations; etc. All requests and queries must be managed appropriately with professionalism, accuracy, and a keen sense of urgency.
- Provide highlevel calendar management for the Executives. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth daytoday engagements.
- Work closely with the Executives to keep them wellinformed of upcoming commitments and responsibilities, following up appropriately. Anticipate the Executives' needs in advance of commitments.
- Communicate directly with various levels of leadership on a variety of matters, some of which may have organizational impact.
- Foster smooth communication between the Executives and internal departments; demonstrating leadership to maintain credibility, trust, and support with staff.
- Handle personal assistant tasks for the Executives in a professional manner, including, but not limited to coordinating travel arrangements; scheduling and managing personal appointments and other obligations; etc.
- Work closely with other administrative professionals to ensure smooth operation of offices, including providing reception lunch coverage a few days per week.
- Provide occasional administrative support to other organizational leaders and departments.
- Occasional business travel may be required.
Experience and Qualifications
- Postsecondary completion of a twoyear program for administrative assistant, office assistant, business management or other professional degree and/or program is required.
- 5+ years' experience supporting leadership in a midsized company operating in multiple provinces is an asset.
- Professional experience providing support to Csuite leadership preferred.
- Experience on or supporting a Board of Directors is preferred.
- Strong Microsoft Outlook, Excel, Word and PowerPoint skills is a requirement.
- Must be able to pass a basic criminal record check.
- Must have a valid driver's license and a reliable vehicle.
Required Competencies
- Upholds confidentiality and always uses a high level of discretion.
- Possesses exceptional attention to detail.
- Able to prioritize workload in a fastpaced environment.
- Has impeccable multitasking abilities.
- Has exemplary planning, time management, organizational, project management, proofreading and critical thinking skills.
- Interpersonal skills are exceptional.
- Demonstrates excellent written and verbal communication, listening, and customer service skills.
- Able to establish and maintain positive working relationships with others both internally and externally friendly and professional demeanor.
- Is a solid collaborator who promotes a culture of professionalism, integrity, quality, and teamwork.
- Able to assess situations to determine the importance, urgency, and risks and make clear decisions that are timely and in the best interests of the company.
- Able to be flexible and adapt to changes professionally, in keeping with the needs of the growing business.
- Able to occasionally travel for business as required by the Executives.
- Highly dependable and punctual, and available to work hours that align with the needs of the Executives and company able to reliab
