Executive Assistant

6 days ago

Edmonton, Alberta, Canada PulseMedica Full time
PulseMedica is searching for an energetic, tech-savvy
Executive Assistant to join our world-class team.


The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Team (CEO, and COO).

The Executive Assistant will also serve as a liaison to the board of directors and senior management teams, organize and coordinate executive outreach and external relations efforts, and oversee special projects.


About Us


PulseMedica, recently Great Place to Work certified, is a fast growing ophthalmic medical device company that is determined to reduce ophthalmic disease and disability by offering novel treatment options.

Our platform combines machine-learning, real-time three dimensional eye imaging and high precision laser surgery platform.

Our goal is to revolutionize ophthalmic treatments by providing people with exceptional outcomes and, ultimately, changing the world by preventing blindness and disability resulting from eye diseases.


The Opportunity

The person will be responsible for:

  • Completing a broad variety of administrative tasks for the CEO and COO including: managing multiple active calendars of appointments; completing expense reports; composing and preparing correspondence that is, at times, confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Planning, coordinating and ensuring that the Executive Team's schedule is followed and respected. Providing a "gatekeeper" and "gateway" role, creating winwin situations for direct access to the Executive Team's time and office.
  • Communicating directly, and on behalf of the Executive Team, with Board members, and others, on matters related to Executive Team's programmatic initiatives.
  • Researching, prioritizing, and following up on incoming issues and concerns, including those of a sensitive or confidential nature. Determining appropriate course of action, referral, or response.
  • Providing a bridge for smooth communication between the Executive Team and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Working closely and effectively with the Executive Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acting as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive Team updated.
  • Managing a variety of special projects for the Executive Team, some of which may have organizational impact.
  • Successfully completing critical aspects of deliverables with a handson approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive Team's ability to effectively lead the company.
  • Prioritizing conflicting needs; handling matters expeditiously, proactively, and followingthrough on projects to successful completion, often with deadline pressures.

Qualifications

  • 5+ years of experience supporting C-Level Executives, preferably in a fastpaced startup environment.

What you bring

  • Proficiency in G-Suite productivity tools such as Gmail, Drives, Docs etc.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
  • Expert level written and verbal communication skills.
  • Demonstrated proactive approaches to problemsolving with strong decisionmaking capability.
  • Highly resourceful teamplayer, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.
  • Ability to act with integrity, professionalism, and confidentiality.

Duration:
Full time Permanent (40 hours per week)

Salary:
Commensurate to experience and qualifications

Location:
Edmonton

What you can expect from PulseMedica:

  • Competitive compensation, group benefits and the option to participate in our employee stock option plan
  • Free onsite gym (Jackson's Gym)
  • A role that contributes to helping change people's lives by enhancing their vision
  • A unique opportunity to build, grow, and be part of a team that is going to revolutionize a multibillion dollar industry
  • Growth Opportunities
  • Monthly team events including competitive skribbl, trivia, arcade competitions etc.
  • Working for a company that was recently Great Place to Workcertified
**Sa

  • Executive Assistant

    7 days ago

    Edmonton, Alberta, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton. Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The...

  • Executive Assistant

    7 days ago

    Edmonton, Alberta, Canada Eminent College Full time

    Executive Assistant - Eminent College, Edmonton, AB, CANEminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office.Responsibilities: Manage the executive team's calendars, including...

  • Executive Assistant

    7 days ago

    Edmonton, Alberta, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton. Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The...

  • Executive Assistant

    6 days ago

    Edmonton, Alberta, Canada Lloyd Sadd Insurance Brokers Full time

    POSITION OVERVIEWOur Executive Assistant is a trusted advisor to the executive team prioritizing trust & confidentiality above all else. You will be required to handle a diverse range of responsibilities while ensuring the utmost discretion in all interactions with employees, management, and external stakeholders. To excel, you will possess meticulous...

  • Executive Assistant

    6 days ago

    Edmonton, Alberta, Canada AISCA Association of Independent Schools and Colleges in Alberta Full time

    Benefits and Salary: Extended medical and health benefits plan RRSP with 6% employer match Paid holidays Competitive SalaryApplicationClosing date: Open until filled******AISCA Executive Assistant position description:The Administrative Assistant provides general office support and performs a variety of clerical and administrative tasks. The Administrative...

  • Executive Assistant

    6 days ago

    Edmonton, Alberta, Canada Finning Canada Full time

    Company:Finning CanadaNumber of Openings:1Worker Type:PermanentPosition Overview:We at Finning Canada are looking for an Administrative Assistant who will play a key role in providing a variety of administrative support services to the Executive team.You possess the ability to complete complex tasks quickly with little guidance, react with appropriate...

  • Executive Assistant

    7 days ago

    Edmonton, Alberta, Canada Government of Alberta Full time

    Role Responsibilities Are you looking for a great opportunity to provide support for the prosecution of criminal and provincial offences? The Alberta Crown Prosecution Service has an opportunity available for an Executive Assistant to the Chief Prosecutor and Deputy Prosecutors. Your key responsibilities will include: Preparing general and complex...

  • Executive Assistant

    6 days ago

    Edmonton, Alberta, Canada VETS Group Full time

    Job Title: Executive AssistantJob Type: Permanent PositionShift: Monday to Thursday - 9:00AM - 5:00PM (flexibility with schedule/hours)Company: VETS GroupRole Reports to: Executive TeamLocation: Edmonton, ABAbout Us:VETS is a leading industrial HVAC solutions provider, with 100 years of history, dedicated to delivering cutting-edge heating, ventilation, and...

  • Executive Assistant

    6 days ago

    Edmonton, Alberta, Canada Akash Homes Full time

    Akash Homes is a homebuilder in Alberta focusing on starter and move-up homes. At Akash, we embrace the concept of delivering high quality and value for our customers, while providing it at an attainable price.Job Overview:The Executive Assistant will be a critical support role for our senior management, ensuring smooth operations and aiding in our mission...

  • Executive Assistant

    7 days ago

    Edmonton, Alberta, Canada Sundial Growers Inc Full time

    About SNDLSNDL is the largest private sector liquor and cannabis retailer in Canada with retail banners that include Ace Liquor, Wine and Beyond, Liquor Depot, Value Buds and Spiritleaf. As a licensed cannabis producer SNDL has indoor state-of-the-art facilities to supply wholesale and retail customers under a cannabis brand portfolio that includes Top Leaf,...

  • Executive Assistant

    6 days ago

    Edmonton, Alberta, Canada Alberta Machine Intelligence Institute Full time

    Are you a strong communicator, organizer, and proactive person who thrives in a fast-paced, technical environment? Are you a team player, do you work well with a variety of people, are you people-focused? Are you a resourceful self-starter?Can you thoughtfully manage numerous administrative activities and requests, with a high level of professionalism,...

  • Executive Assistant

    6 days ago

    Edmonton, Alberta, Canada David Aplin Group Full time

    Join a top employer and advance your career. Aplin has partnered with an Edmonton-based organization to hire an Executive Assistant. This is a 1-month contract position starting ASAP with the potential for extension.We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Vice President. The ideal candidate...

  • Executive Assistant

    7 days ago

    Edmonton, Alberta, Canada Lloyd Sadd Insurance Brokers Ltd. Full time

    POSITION:Executive AssistantAbout Lloyd Sadd:Lloyd Sadd Insurance Brokers Ltd. is one of Alberta's largest and most respected independent insurance brokerages representing a diverse portfolio of thousands of individual and corporate clients. Founded in 1941 and built on a solid foundation of relationships, Lloyd Sadd Insurance is a multi-generational success...

  • Executive Assistant

    6 days ago

    Edmonton, Alberta, Canada Government of Alberta Full time

    Job Information:Job Requisition ID: 44663Ministry: Advanced EducationLocation: EdmontonFull or Part-Time: Full TimeHours of Work: 36.25 hours per weekRegular/Temporary: Regular (Permanent)Scope: Open CompetitionClosing Date: Friday, August 11, 2023Classification: Administrative Support 5Role:The Financial Services Division delivers student loans, grants,...

  • Executive Assistant

    3 weeks ago

    Edmonton, Alberta, Canada CDI Spaces Full time

    Salary: Job Description:CDI Spaces is seeking a skilled Executive Assistant to join our team. The ideal candidate is detail-oriented, highly organized, and enjoys supporting senior leadership in a fast-paced environment. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our business by providing administrative...

  • Executive Assistant

    2 months ago

    Edmonton, Alberta, Canada CDI Spaces Full time

    Salary: Job Description:CDI Spaces is seeking a skilled Executive Assistant to join our team. The ideal candidate is detail-oriented, highly organized, and enjoys supporting senior leadership in a fast-paced environment. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our business by providing administrative...

  • Executive Assistant

    6 days ago

    Edmonton, Alberta, Canada MaKAmi College Full time

    Work in a purpose driven career with MaKami College, a provincially licensed college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta.MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and...

  • Executive Assistant

    7 days ago

    Edmonton, Alberta, Canada Government of Alberta Full time

    Job InformationJob Requisition ID: 58605Ministry: JusticeLocation: EdmontonFull or Part-Time: Full TimeHours of Work: 36.25 hours per weekPermanent/Temporary: PermanentScope: Open CompetitionClosing Date: June 17, 2024Classification: Legal Administration 2Salary: $2,073.50 to $2, bi-weekly ($54,118 to 66,539/year)The Ministry of Justice helps ensure that all...

  • Executive Assistant

    7 days ago

    Edmonton, Alberta, Canada CASA Mental Health Full time

    About CASACASA Mental Health is an established non-profit organization delivering holistic, culturally-safe wrap-around mental health services to Albertans and their families. CASA provides mental health service to the missing middle - mental health treatment for diagnosed children and youth, in between prevention and promotion in primary and community care,...

  • Executive Assistant

    7 days ago

    Edmonton, Alberta, Canada University of Alberta Full time

    Department Faculty of Science - GlycoNetSalary range $59,224.40 to $80,437.45 per yearHours per week 40Grade 8Posted date April 9, 2024Closing date April 23, 2024Position Type Full Time - Trust FundedDescription:This position is a part of the Non-Academic Staff Association (NASA).This position has a term length of 2 years, with the possibility of extension,...