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Office Administrative Assistant

3 months ago

Concord, Ontario, Canada Windspec Full time

Responsibilities

  • Update database with ETA shipments from vendors based on open order reports
  • Match packing slips to invoices in a timely manner while maintaining accuracy and close attention to detail
  • Maintain a positive relationship with vendors and coworkers
  • Ensure files are maintained and up to date (both electronically and paper copies)
  • Assist the accounting department with questions regarding packing slips/deliveries and missing invoices
  • Contact vendors for missing paperwork and proof of deliveries
  • Work with shipping and receiving to ensure material was received and/or shipped out where needed
  • Assist purchasing manager/shipper and project managers by creating purchase orders for glass, sending out for painting, anodizing and other finishes as requested
  • Receive shipments via online database ensuring prices and quantities are entered and report and discrepancies and requesting for appropriate credit memos and adjustments where needed

Requirements and skills

  • Knowledge of office management systems and procedures
- possess strong computer literacy

  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel), Microsoft outlook, MS word
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problemsolving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Salary:
$17.00-$25.00 per hour

Benefits:

  • Dental care

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Concord, ON: reliably commute or plan to relocate before starting work (required)

Work Location:
One location