Executive Assistant

1 week ago

Edmonton, Alberta, Canada University of Alberta Full time

ENG Dean Of Engineering:

  • Competition No.

S

  • Posting Date

Jun 22, 2023

  • Closing Date

Jul 06, 2023

  • Position Type

Full Time - Operating Funded

  • Salary Range

$58,349 to $79,248 per year

  • Grade

08

  • Hours

40
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location
Work primarily takes place at North Campus Edmonton. This role is hybrid with a mix of remote and in-person.

Working for the University of Alberta


The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.


The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day.

We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.


Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department/Faculty
The Faculty of Engineering at the University of Alberta is a leading educational innovator.

Currently, it has over 200 Faculty Members, 4,500 undergraduate students and 1,600 graduate students, which makes the Faculty of Engineering one of the largest graduate programs on campus.


By size, this makes it within the top 5% of Engineering Faculties in North America and one of the largest Faculties at the University of Alberta.

The Faculty of Engineering is a leading educational innovator. Take a tour.

**Position

Located within the Office of the Dean in the Faculty of Engineering, the EA supports the Dean's executive leadership team.


Reporting to the Executive Coordinator to the Dean, and working closely with the Dean's executive leadership, the Executive Assistant is responsible for providing administrative support for the Dean, the Vice Dean, and the FGM.

The EA provides coverage for the Executive Coordinator to the Dean and for the EAs that support the Associate Deans.


This position requires a solid understanding of the University structure, general academic programming, governance, administration, and operational needs, as well as excellent communication and organizational skills.

This position requires the abilities to work both independently and as a team member, innovatively problem solve, troubleshoot in the moment, prioritize multiple tasks, and manage expectations - at times under challenging time constraints.


Duties

Provides administrative support, including the following:

  • Drafts agendas for meetings/committees in consultation with the leaders
  • Plans and schedules calendars based on consultation with the leaders, resolving calendaring conflicts as they arise
  • Ensures the leaders have appropriate background/briefing materials for each meeting
  • May act as recording secretary for area/program meetings
  • Books travel and prepares expense claims
  • Plans, coordinates, and assists with the preparation of events; acts as the onsite pointofcontact for various events and meetings
  • Compiles and summarizes information for inclusion in reports
  • Receives visitors, guests, and dignitaries on behalf of the leaders
  • Responds to inquiries and determines appropriate action required
  • Works on various projects as required
  • Other duties as assigned
**Minimum Qualifications

  • Diploma (Preferably a diploma program in business administration)
  • 23 years of progressively responsible operational support experience supporting leaders at the executive level, preferably in a postsecondary setting
  • Demonstrated proficiency with Google Workspace, MS Word, Adobe Acrobat, large organization ERP (preferably PeopleSoft)
  • Demonstrated ability to develop and maintain positive, professional, and collaborative working relationships with all stakeholders at all organizational levels
  • Demonstrated ability to effectively engage and communicate with stakeholders from a wide variety of backgrounds
  • Demonstrated ability to work independently and collaboratively
  • Demonstrated ability to manage time and workload effectively and meet deadlines
  • Demonstrated ability to work with large unionized public sector and or postsecondary academic organizations

How to Apply


Along with your resume, please submit a cover letter that outlines why you believe you are the right person for this position.

**Also, in your cover letter, please provide a detailed answer to the

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