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Manager of Clerk Services

3 months ago

Brantford, Ontario, Canada The Corporation of the City of Brantford Full time

Reporting to the City Clerk/Director of Clerk Services, the Manager of Clerk Services/Deputy Clerk is responsible for the management, overall organization and general operation of the Legislative Services and Records, Print & FOI Services component within the City Clerk's Department.

Managing the two divisions includes preparing work plans, setting priorities, developing goals, managing budgets and the overall supervision, monitoring and performance management and evaluation of staff.


As Manager of Clerk Services/Deputy Clerk, the position will have all of the powers and duties of the Clerk under the Municipal Act, 2001, as amended and any other Act and shall act as a signing officer of the Corporation during the absence or inability of the Clerk.

The position carries out a broad range of legislated and other responsibilities including, but not limited to, the co-ordination and oversight of the Council and Committee meeting process; the preparation of agendas, attendance at various Committee, Board, Advisory Committee, Task Force and Council (when required) meetings to record all resolutions, decisions and other proceedings and to provide advice on procedure; ensuring the municipality's compliance with the Municipal Freedom of Information and Protection of Privacy Act; the development of various Corporate policies, procedures, reports, by-laws and resolutions.

The Manager of Clerk Services/Deputy Clerk plays a large role in the preparation, implementation and execution of the Municipal Elections.

The position also plays an integral role in preparing and assisting managing the Clerk's annual departmental budget.

Additionally a commitment and understanding of continuous improvement tools is considered an asset as well as strong project management skills.


QUALIFICATIONS

  • Must be able to demonstrate a level of expertise related to the duties described herein, acquired through successful completion of at least a three (3) year post secondary education related to public administration, political science, business administration or a closely related field
  • At least five (5) years' of municipal or relevant experience, and at least three years in a supervisory capacity
  • AMCTO or CMO designation through the Association of Municipal Manager, Clerks and Treasurers of Ontario is preferred
  • Must have a sound working knowledge of parliamentary procedures and effective meeting procedures
  • Must demonstrate a thorough knowledge and understanding of general statutes governing meetings of Municipal Councils, local boards, committees, etc., including but not limited to open and closed meeting requirements, voting and codes of conduct under the Municipal Act, 2001, as amended, and requirements under the Municipal Conflict of Interest Act.
  • Must have a sound working knowledge of the Municipal Freedom of Information and Protection of Privacy Act as it relates to both access to information and the protection of personal privacy
  • Applicant must have superior oral and written communication skills, organizational skills and research ability
  • Applicant must possess effective time management skills with the ability to work in a fast paced, deadline driven enrolment with a focus on customer service
  • The ability to interpret municipal bylaws, policies and procedures and to provide advice on save is required
  • Applicants must possess an acute sense of confidentiality and judgment and excellent interpersonal skills with the ability to deal diplomatically with all levels of management, staff, elected officials and the public
  • A high level of attention to detail is required in the preparation of municipal bylaws, updates to the City of Brantford Municipal Code, minutes, agendas, corporate policies and other documents
  • Knowledge of the municipal government structure, municipal departments and their functions and agenda management software (eScribe) is an asset
  • Experience in a computerized environment with a high level of proficiency in the Microsoft Office Suite (Outlook, Work, Excel, PowerPoint) and Adobe Acrobat Professional is required
  • Experience in Municipal Elections is considered an asset
  • Continuous Improvement experience is considered an asset
  • Experience in managing budgets is considered an asset
  • A valid Ontario Class "G" driver's license is required
  • Applicants may be required to undergo skills assessment testing
  • IMS 200 Certification or equivalent (ICS200) is considered an asset. Subject to course availability, certification must be achieved within the first year of employment
The City of Brantford is committed to diversity and inclusivity in our employment practices.

We promote the independence, dignity, integration, and equality of opportunity with persons with disabilities by ensuring the accessibility of our facilities and services.

Accommodations, including alternative formats, are available for all parts of the recruitment and selection process. For more information or to request an accommodation