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HR Administrator

3 months ago

Burlington, Ontario, Canada Carpenter Hospice Full time

HR Administrator

Full-Time hours per week

JOB SUMMARY:


Carpenter Hospice is an 11-bed home in the heart of Burlington that offers resident-based care to individuals in the last stages of their lives, and community-based programs for individuals dealing with grief or a life-limiting illness.

It is an exciting time to be joining Carpenter Hospice as we expand our resident and community services in Burlington and surrounding areas.


The HR Administrator is responsible for performing a range of important human resources functions within the organization, including but not limited to creating and maintaining HR documents and employee paperwork, HR administration, full cycle recruitment, employee onboarding and offboarding, performance management, learning and development, health and safety, benefits administration, employee engagement initiatives, projects, reporting, HR template development, and other HR functions.


The HR Administrator reports to the Manager, Corporate Services and also participates in the review, development and the implementation of the hospice's HR policies and practices.


Key Responsibilities:

  • Leads the organization's recruitment and selection processes by developing and advertising job postings on appropriate job boards, collection and screening of resumes, scheduling and booking of interviews, participation in interviews, reference checks, making recommendations to hiring manager, and preparing offers of employment
  • Coaches and supports managers on effective interviewing techniques and updates interviewing tools as necessary
  • Collaborates with managers to ensure future needs are identified for proactive planning
  • Creates employment contract addendums pertaining to employment category changes
  • Processes entries into the HRIS system in relation to job changes, compensation changes, leaves of absence, etc.
  • Works cross functionally with the Finance Coordinator on HR matters that affect payroll (e.g. new employee documentation, benefits, ROEs, etc.)
  • Responsible for collecting and tracking new hire paperwork
  • Maintains all employee files
  • Participates in employee benefit enrollment procedures and communicates with benefit providers regarding claim issues when required
  • Creates HR documents and templates, including but not limited to employment verification letters, offer letters, termination letters, progressive discipline, etc.
  • Manage select onboarding/offboarding activities
  • Leads/participates in adhoc HR projects regularly as required
  • Provides confidential and responsive service to managers and employees in support of operational objectives
  • Responds to questions from employees on a variety of HR matters and escalates to the Manager, Corporate
Services as needed

  • Supports the Manager, Corporate Services to develop, update, and implement HR policies and with compliance and risk activities
  • Supports the development, management, review, analysis and reporting of HR related data and metrics
  • Prepare ad hoc and scheduled people metrics reports for managers and executive director. Analyze data, to draw meaningful conclusions
  • Provides guidance in the interpretation and implementation of HR practices including appropriate policies
  • Works in collaboration with managers to maintain uptodate job descriptions for all positions across the organization
  • Participates in various activities during the yearend Performance Management process including communication, and planning administration of the program
  • Provides support and direction to managers on conducting effective performance management procedures
  • Assists management in identifying learning and development opportunities for staff members and makes recommendations
  • Coordinates various training workshops for employees and maintains accurate records
  • Plans and executes staff appreciation events
  • Promotes positive employee relations and a professional workplace environment in accordance with the organization's core values
  • Actively participates in employee initiatives that maintain a positive culture and result in high engagement and retention
  • Maintain current knowledge of employment regulatory changes
  • Other HRrelated duties as required
  • Bachelor's degree (or equivalent) in human resources, business or another related field, considered an asset
  • Completion of relevant postsecondary education in human resources, considered an asset
  • HR Certification/ CHRP designation, or actively working towards, considered an asset
  • Two (2) to three (3) years of related HR experience
  • Experience working in a notforprofit organization
  • Knowledge and understanding of employment legislation, HR policies and HR best practices
  • Sound judgement, high level of integrity, ability to exercise confidentiality, show tact, diplomacy, and discretion in handling information of confidential and/or sensitive nature
  • Proficiency with the use of Excel, MS Word, and Outlook, PowerPoint (comfortable u