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Sales & Proposal Coordinator

3 months ago

Toronto, Ontario, Canada AMS Full time

About Us:

We are AMS. We are a talent solutions business.

Working with clients across the globe, we have learned what it takes to be a high performing employer. It starts with talent; sourcing, selecting and keeping the right people in the right jobs.

To do this well, you need unmatched expertise in digital innovation, and a deep understanding of the complex needs of the talent you are seeking to engage - whether that talent is external to your business or already inside it.


Taking a holistic approach to the HR value chain and to attracting and retaining a world class workforce enables business success.

10,000+ experts, across 120+ countries, speaking more than 50 languages, delivering projects for the world's most admired companies.

We are AMS. This is what we do. Talent is our world.

The Role:


AMS, a leader in Talent Acquisition and Workforce Management is seeking an experienced Sales & Proposal Coordinator to join our talented Global Bid Team.

The successful applicant will support with the administration aspects of fast turn-around opportunities; helping to create and coordinate high quality submissions to win business across the service-lines and geographies AMS operates in.


Key Accountabilities:

  • Supporting the Proposal Manager in coordinating the proposal kickoff meeting, project plans and response templates as well as scheduling and facilitating ongoing proposal coordination meetings.
  • Responding to standard company questions, using, updating and customizing content sourced from key boilerplate / bid library materials
  • Maintaining an uptodate library of content, including key company stats, personnel resumes and client information
  • Document control activities such as downloading proposal files from client portals, managing client portal passwords, uploading content and overall maintenance of internal proposal files, as required.
  • Formatting written and presentation documents
  • Conducting desktop research on identified prospects / clients / key stakeholders
  • Using a variety of company reports to extract and summarise accurate information in support of proposal activities
  • Support clarifications and postbid submission requirements.
  • Searching our extensive bid library to source supporting material
  • Coordinate with crossfunctional teams to gather information and data necessary to prepare proposal
  • Implement and monitor the proposal process and contribute to continuous improvement processes across the team
  • Support in onboarding new team members and recruitment, upskilling and development of junior team members

Skills & Experience:

Essential Requirements:

  • Demonstrated experience in sales / proposal coordination
  • Confident communicator at all levels
  • Advanced skills in Microsoft packages (Word, Excel, PowerPoint)
  • Exceptional attention to detail and ability to multitask
  • Capacity to work effectively with deadlines and shorttime frames in highpressure environments.
  • Proofreading, editing and formatting skills
  • Proven ability to interrogate/interpret & present data
  • Deadline, strong timemanagement, organization and prioritization skills
  • Selfstarting, motivated, resourceful and positive
  • Willingness to own problems and take responsibility for delivery
  • Demonstrable ability to manage a team to deliver operational excellence
  • Driven to develop and improve process efficiency
  • Able to work in a team environment and collaborate on assignments
  • Must have the ability to identify, separate and delegate work tasks and prioritize them in relation to the overall proposal production activity and deadlines

Desirable:

  • Prior experience of working in a Staffing or Resourcing environment
  • Knowledge of Project Management principles such as Prince
  • InDesign/Creative Suite skills is added value

Other:


We're a fast-growing, equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity or disability.