Proposal Coordinator

18 hours ago

Toronto, Ontario, Canada Pinchin Full time
Job Title: Proposal Coordinator

Pinchin is seeking a highly organized and detail-oriented Proposal Coordinator to join our Proposal team. As a key member of our team, you will be responsible for coordinating and supporting the development of proposals, ensuring timely and accurate delivery of high-quality documents.

Key Responsibilities:
  • Liaise with Pinchin offices to act as a proposal project coordinator and proposal program champion
  • Support the Tenders Program, including opportunity identification and distribution
  • Participate in regular workload management meetings
  • Analyze proposal opportunities and plan responses
  • Coordinate and support proposal pursuit and kick-off meetings
  • Act as a champion for the Go/NoGo process and assist with discussions identifying strategy, approach, teaming, and win themes
  • Create draft proposal framework documents aligned with client bid requirements
  • Support the Project Manager/Owner in the development and preparation of proposal submissions
  • Customize non-technical content to ensure client focus and alignment with client needs/requirements
  • Coordinate writing, review, and completion of the document with the Proposal Owner and other staff and Subject Matter Experts
  • Support or oversee proposal finalization, assembly, and submission/delivery
  • Coordinate, attend, and document debrief sessions and distribute/share feedback appropriately
  • Participate in the continual improvement of the proposal process and contribute to any identified initiatives and projects
  • Liaise with internal and external clients as needed
Requirements:
  • Degree or Diploma in Business, Technical Writing, Marketing, or Communications; another related degree with relevant experience will also be considered
  • 1+ years preparing technical documents in a B2B environment
  • Strong organizational and time management skills
  • Ability to work on a variety of projects with multiple deadlines
  • Strong writing, proofreading, and editing skills
  • Ability to communicate and work with various levels in an organization
  • Strong knowledge of Microsoft Excel, Word, PowerPoint, and Outlook is required
  • Experience in graphic design would be considered an asset
What We Offer:

Pinchin offers a dynamic and inclusive work environment, with opportunities for career growth and development. Our employees enjoy mentoring and career development programs, opportunities for community involvement, a casual dress code, paid personal days, three weeks' paid vacation to start, reimbursement for association membership dues, wellness spending account, social activities, team building events, corporate hotel rates, and much more.

We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.

At Pinchin, our employees are the heart of our business. We provide a dynamic and forward-thinking culture that is based on integrity, respect, social responsibility, and a passion for learning.

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