Executive Assistant

2 weeks ago


Montreal, Quebec, Canada Novartis Full time
# 1 is the position Sandoz Canada will strive to achieve in the Bio-Generic market by 2025. The Executive Assistant will be responsible for performing general administrative operational tasks for the Vice-President Customer Engagement Retail channel and the Directors in the team.

Your responsibilities include, but not limited to:

  • Create, manage and track purchase orders (PO)
  • Track and manage all invoices (PO and nonPO related)
  • Document spending activities in collaboration with the respective budget owners (VP & Directors)
  • Prepare all relevant meeting documentation, including meeting minutes and ensure followup on action items
  • Coordinates with internal and external stakeholders as needed
  • Support with monthly expense reports as well as any travel arrangements needed
  • Updating some dashboards (Sales & Marketing related )
  • Complete and correct at times Power Point presentations or internal communications to the sales team

Commitment to Diversity & Inclusion:

  • We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve._

Minimum requirements

  • 35 years experience as an administrative assistant
  • Detail oriented and speed of execution
  • Solid at planning large events (National Sales Meeting or Customer events )
  • Ease of working with multiple software ( Power Point, Words and Excel )
  • Sense of organization and autonomy
  • Priority management, multitasking and flexibility
  • Excellent oral and written communication skills in English and French

Division

SANDOZ

Business Unit

COMMERCIAL OPS NA SZ

Country
Canada

Work Location
Montreal South Shore - Boucherville

Company/Legal Entity
Sandoz Canada

Functional Area
Facilities & Administration

Job Type
Full Time

Employment Type
Regular

Shift Work
No

Early Talent
No
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