Executive Assistant

2 weeks ago

Montreal, Quebec, Canada Gildan Full time

_The opportunity_


The incumbent is responsible for a wide variety of administrative responsibilities supporting and reporting to the VP, Head of Investor Relations, with additional support to a group of Vice Presidents in their daily affairs.


_ The role_

  • Provide advanced and confidential administrative support to the executives on a daily basis
  • Maintain a busy and everchanging calendar with constant communication and followup
  • Plan and coordinate meetings and conference calls
  • Plan the quarterly earnings process: plan deadline calendar, book followup calls with financial community, prepare quarterly binders, help draft certain press releases etc.
  • Organize local and international travel arrangements, including but not limited to detailed plans, itineraries and schedules
  • Manage relationships internally and externally; act as both an ambassador and as a gatekeeper as the situation requires;
  • Prepare PowerPoint presentations to support discussions with the executive team.
  • Ensure followup on assigned files and/or mandates
  • Prepare and followup on expense reports
  • Participate and support Investor Relations with Board preparation
  • Revise documents and presentations
  • Manage Investor Relations (IR) service contracts: handle approval process, renewals, invoicing, etc. (IR services include online subscriptions and databases, various consulting services, audio video services, etc.)
  • Event planning for internal and external events, virtual or inperson

Events include:
Finance team offsites, investor meetings, investor trips, conference participation etc.). Includes assisting in venue selection, logistics, managing invitations, registration, catering, various communications, gifts, etc.

  • Extract data from IR databases (download research reports, firm profiles, investor profiles and contact info, upload meeting notes, etc.)
LI-KT1

LI-Hybrid

_ What you bring to the role_

Knowledge & Professional
Experience

  • 5+ years' experience as an Administrative or Executive Assistant; experience supporting an executive is a definite asset;

Attributes

  • Organized with strong followup and priority management skills;
  • Resourceful with a strong ability to multitask;
  • Responsible, flexible and works with the utmost discretion at all times
  • Ability to work with constantly changing priorities;
  • Flexibility in the working hours, most notably during the weeks leading up to and including the Board Meetings
  • Adaptability, maturity and open mindedness;
  • Autonomous with initiative and good judgement; ability to work with little to no supervision
  • Excellent interpersonal and communication skills;
  • Fluent of English with a working knowledge of French (written and spoken), Spanish considered an asset;
  • Proficient in PowerPoint, Word, Excel and Outlook.

_ What's in it for you?_

  • Join one of the world's most sustainably managed companies, duallisted (NYSE and TSX) and with a market capitalization of over USD $5 billion
  • Connect with leaders to help take your career to new heights.
  • Join a collaborative work culture centered around values of empowerment, entrepreneurial spirit, and responsibility.
  • Benefit from mentorship and development opportunities.
  • Take advantage and have access of our competitive benefits packages.
  • Access to a flexible work environment in certain locations.
We thank all applicants for their interest, however only those selected for interviews will be contacted.

**_

Come as you are:

_**Join a company that recognizes the importance of diversity, equity, and inclusion to create a successful and collaborative work environment.

As a an equal-opportunity employer, we value and embrace all the characteristics that make you uniquely you and seek to provide everyone with an equal chance to succeed.

Because equity and inclusion matter at Gildan.

**_Additional Information_

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