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Office Manager

3 months ago

Toronto, Ontario, Canada Canadian Black Chamber of Commerce Full time
Schedule A.

The Canadian Black Chamber of Commerce (CBCC) Job

Description:
Office Manager and HR Generalist

Summary:
The Canadian Black Chamber of Commerce (CBCC) is dedicated to elevating economic development of the Black Business Community (BBC).

We are committed to conducting the required collaboration and research that delivers evidence-based solutions that improve the lives and strengthen economic with the BBC.


Description:


Working in a Consultancy capacity, the Office Manager is an experienced, energetic and collaborative individual who plays a key support and managerial role in achieving the CBCC's core mission and serving our amazing membership through the position of Office Manager & HR Generalist.

You shall assume the duties as outlined in the enclosed job description. Guided by the CBCC's policies, mission, mandate, and the Export Canada Funding contribution and reporting. You shall provide ongoing effective Office Manager & HR Generalist duties for CBCC as directed by the Executive Director

The Role:
The Office Manager & HR Generalist is a key member of the senior management team.

The office Manager & HR Generalist must support the economic and advocacy issues facing Black owned businesses and Black entrepreneurs.

The position will lead the internal operations of the CBCC to focus on Member services, execution, accountability, efficiency, fiscal responsibility and measurable and sustainable growth for our members, partners, sponsors, the community, our staff, volunteers, chapters, Innovation Zones and the Chamber in all aspects.

The position will also provide basic HR management support to ensure that all programs and activities are adequately staffed, staff receive required training, tools and supports.

The Office Manager's mandate will handle the following duties and responsibilities and other areas as required.

Operations Duties:

  • Ensure a smooth workflow of office procedures, reports and functions. You will provide key support to Executive Director and key management personnel. You will work closely with the communication department, bookkeeper by providing timely payroll information; keep HR files (contracts, job postings and onboarding new staff members)
  • Work with the CBCC IT personnel to ensure that the information management is functioning efficiently and smoothly.
  • Ensure that staff use Chamberestablished software, equipment, and internal database management systems to improve centralization of data.
  • Ensure that all workstations are working directly off the server and Staff and Consultants are working off the grid.
  • Ensure that all administrative passwords and access are shared confidentially with the Board and Executive Director.

Supporting Membership Services Manager:

  • Support the Membership Services Manager for the Chamber and FedDev Project to procure Membership Service benefits programs & Services.
  • Ensure that Membership networking take place.
  • Ensure that all members are consolidated into the Membership Services Management tool and classed according to the organization voting policies.

Supporting Marketing Manager:

  • Support to Marketing team to ensure that Marketing Programs and marketing calendar are in place.
  • Encourage the marketing team to be agile and flexible to meet short term and longterm marketing, social media and website needs.
Supporting Innovation Hubs, Chapter, Partnerships, Business Development, Fundraising Team:

  • Support the Chapter Development lead team as required to ensure resources are procured on schedule in consultation with the National Chapter Manager.
  • Support the Business Development, Sponsorship, Partnership and Fundraising team as required.

Accounting Duties:

  • Approve invoices and purchases providing the Executive Director with information as to the nature of expenditure.

Core Competencies:

  • Familiarity with the nonprofit grant funding system in Ontario and Canada is preferred
  • Ability to organize and prioritize tasks and duties
  • Excellent written and verbal communication skills
  • Ability to collaborate with others
  • Strong problemsolving skills
  • Selfstarter
  • Detailoriented
  • Significant experience in office management and administration
  • Experience in using QuickBooks online, MS Office products, especially MS Word and Excel, and other electronic platforms
  • Experience managing projects and using project management tools
  • Notforprofit experience is an asset

Working Relationships:

  • Work closely with the entire team to ensure all operational, administrative and compliance functions are appropriately executed according to regulatorybased best practices. Working relationships include the Executive Director, Senior Project Manager, Marketing Manager, Manager of Programs and Education, Membership, Innovation & Strategic Partnership Manager, Finance Manager & Accounting Department, Fundraising, Donations, Grants, Chapter Leaders, Regional Managers, Volunteers and the Administrative body, along with e