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Studio Administrator

3 months ago

Vancouver, British Columbia, Canada Dialog Full time

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.


We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy.

We are a fun-loving bunch of big thinkers and do-gooders, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what's next.

We're always looking for passionate people who share our values and care as much about our communities as we do.

Explore the Vancouver Studio and join us


As the Studio Administrator, you are the heart of our studio, part of the Concierge Team that creates a memorable experience for everyone.

You take pride in our space and our people, showing up and delivering every day on our team's mission to create a welcoming, supportive, and productive studio environment that contributes to great design.

And yes, to have some fun, too

A strong customer service orientation is part of your DNA, and everything you do supports our strategic vision.

You are the go-to person, a problem-solver who isn't afraid to interpret the information available and make a judgment call when needed.

You enjoy helping people, have a track record of doing it really well, and know that it's not just _what_ you do but _how_ you do it that leads to outstanding results.

Your spirit and attitude uniquely position you to influence the culture of our organization, and you relish that opportunity.

How you'll make a difference:

-
Leadership and People Management:

  • Lead, coach and direct the Administration Team; ensure ongoing communication and clarity to support a flexible, adaptable team
  • Be a resource to the Administration Team and provide backup coverage, as needed
  • Collaborate with Studio Administrators across the practice to share knowledge and build relationships with key people and teams across the organization


 Studio Operations: Develop effective and efficient administrative protocols understanding how systems, processes, and teams work together Ensure that we are presenting our studio in the best possible way to our internal team and external visitors; provide a concierge experience for clients that is reflective of Canada's preeminent design practice Work closely with the Studio Operations Manager, People & Culture and Technology teams for workspace movement, equipment changes and onboarding, etc Assist the Studio Operations Manager in managing the operating budget, reconciling corporate credit cards and processing operations invoices

 DIALOG Culture: Plan and execute internal and external events representative of a destination employer As part of the Health and Safety Team, actively promote a culture of safety and security, helping to ensure that DIALOG is wellpositioned to respond to any emergency In keeping with DIALOG's commitment to sustainability, look for opportunities to partner with the Green Team to implement green initiatives in the studio
Who you are:

  • 5+ years of experience in an Executive Assistant or Office Manager role
  • Postsecondary education in a related field, or strong employment experience (extra points if you've managed a creative studio before)
  • Experience leading a team
  • Ability to maintain composure while managing multiple tasks in a fastpaced, timeline driven environment with rapid changes and shifting priorities
  • Excellent organization and time management skills
  • Ability to proactively make decisions and priority calls with little guidance
  • Excellent verbal and written communication skills
  • Comfortable working as part of a team or independently
  • Fluent in Microsoft Office products

Vaccination Declaration and Status:


Vaccination against COVID-19 may be a future requirement if this role is to visit any client worksites or other places requiring vaccination or to attend certain company functions.


Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, continued growth through Learning & Development support, RRSP matching and competitive medical and dental benefits coverage upon the first day of employment are just a few of the benefits that DIALOGers enjoy.

**Equal Opportunity