Special Events Lead

4 weeks ago

Newmarket, Canada Town of Newmarket Full time
Job Description

CONTRACT OPPORTUNITY - 16 MONTHS

Reporting through the Manager, Marketing, Sponsorship & Special Events, and under the day-to-day direction of the Recreation Programmer - Special Events, the Special Events Lead is responsible for assisting the Recreation Programmer - Special Events with the planning, administration, day to day operations and on-site execution of the Special Events portfolio including the safety and supervision of events in various facilities and parks. The Special Events Lead is responsible for ensuring all event planning project management deliverables are signed off by Recreation Programmer - Special Events and for overseeing on site execution and on-site supervision of Casual/Seasonal/Sessional Special Events staff and volunteers as well as providing exceptional customer service in a Special Events setting. The Special Events Lead will provide support to the Recreation Programmer - Special Events in both project management, administration, and on-site event logistics as well as the point of contact at specific events as assigned.

Job Requirements


1. Post secondary Diploma in recreation field or equivalent combined with progressive work experience in Special Events planning, execution and logistics or an equivalent combination of education and experience.

2. Working knowledge of the legislation that govern special events including, but not limited to Occupational Health and Safety legislation, Alcohol and Gaming Commission, Liquor Control Board, Public Health Act, Corporate Standards bylaw, Municipal Alcohol Policy and Freedom of Information and Privacy Act.

3. Working knowledge of Parks and Recreation Ontario (PRO), Festivals and Events Ontario, Chamber of Commerce, Provincial Sport Organizations (PSO), National Sport Organizations (NSO), and Central Counties Tourism.

4. Demonstrated experience in community event planning and administration models and best practices, municipal recreation and culture program/service delivery.

5. Demonstrated effective learning capabilities and growing leadership in planning/programming/event execution to the supervisory level.

6. Excellent customer service skills with an ability to maintain composure regardless of the demands of the environment.

7. Experience in assisting with data gathering and information to assist Recreation Programming - Special Events with writing concise reports and presentation of oral submissions.

8. Excellent interpersonal, public relations, organizational and supervisory/leadership skills.

9. Strong verbal and written communication and presentation skills.

10. Working knowledge of various computer systems related to report preparation, spreadsheet applications, registration systems, contract reviews for vendors, suppliers, talent bookings, legal documents, financial reconciliation, scheduling systems, and Microsoft Office.

11. Demonstrated knowledge of budgeting and monitoring.

12. Working knowledge of applicable legislation, bylaws, legal proceedings and the ability to interpret legislation such as Accessibility for Ontarians with Disabilities Act (AODA), Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Occupational Health and Safety Act and the Employment Standards Act.

13. Current certification in Standard First Aid and CPR-C.

14. Class G Driver's License in good standing and a reliable vehicle to use on corporate business.

15. Due to the nature of the contacts of this position a Police Vulnerable Sector Check satisfactory to the Town is required.

16. Availability/flexibility to attend, work, and organize evening/weekend meetings and events.

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