Events Sales Coordinator

8 months ago

Newmarket, Canada The Postmark Hotel Full time

A collection of heritage-driven, neighborhood-centric hotels.

Archive Hospitality Group began with a mission: Revitalize architectural landmarks as vibrant places that anchor and contribute to the community. We reimagine historic buildings deeply rooted in their location and welcome travelers and locals alike to share memorable experiences. From the people and places we encounter to the connections we make; we aim to create space for all. We strive to bring the same level of quality, commitment, and dedication we give to our properties to the Archive Team.

**Position: Events Sales Coordinator**

**The Role at a Glance**:This position plays a key role within our hotels. Our Events Sales Coordinator assists the Event Sales Team to respond, book and manage events.

**Your Day To Day Duties**:

- Respond to leads as directed
- Review and assign leads
- Collect deposits, review and send final bills as directed
- Enter group blocks and reservations
- Prepare event documentation and coordinate with sales team, hotel departments and clients to ensure consistent, accurate and high-level service throughout pre-event, event and post event phases
- Manage documents in booking system, i.e. updating contracts, banquet event order (BEO) templates
- Initiate and/or create proposals and contracts
- Assist with creating banquet event orders (BEOs), deposits and billing
- As requested by Sales Manager, acts as liaison between sales and client throughout the event process.
- Liaise with banquet, food & beverage and operations teams to ensure all pertinent client information is updated and communicated effectively within deadlines
- Assist sales staff in promoting hotel, developing leads and securing re-bookings
- Ensure that BEOs and other internal documents are executed clearly and distributed on time
- Prepare weekly and monthly Catering/Sales reports
- Be flexible to work occasional evenings and weekends
- Comply with all Archive standards, policies and procedures at all times
- Other tasks and responsibilities as assigned by management

**You have**:

- Strong organizational skills and are able to multi-task and perform in a high paced environment, with competing priorities
- Excellent verbal and written communication skills
- Proficient in Microsoft Office; knowledge of Maestro, Tripleseat and Allseated an asset
- A team spirit, can-do attitude
- Creative and solutions oriented mindset
- Experience in working effectively with internal and external guests
- A professional appearance and manner
- Strong oral and written communication skills, with attention to detail.

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