Admin Support 1
4 weeks ago
Admin Support 1 - Courier/Mail/Scanning
(1 Position Available)
Term of Employment:Part-time, ContinuingRate of Pay:Band 1: $21.22 - $23.18 per hour (Subject to CUPE 1015 Agreement) Location:City HallDuties:
Reporting to the Manager, Financial Planning & Analysis the Admin Support 1 is responsible for scanning accounts payable invoices and other important documents and providing an internal courier service.
Duties
- Pick-up and deliver internal and external mail and packages adhering to the daily delivery schedule.
- Perform additional ad hoc pick-ups and deliveries as necessary.
- Transport daily deposits and mail to the bank and post office.
- Date stamp invoices received by mail at City Hall.
- Ensure invoices are sent to the appropriate department for review/approval via internal mail.
- Scan all purchase orders and invoices.
- Other scanning and filing as needed.
- Sort mail delivered to City Hall to appropriate mail slots.
- Ensure envelopes to be mailed are put through the mail machine with the correct amount of postage.
- Monitor funds available on the mail machine and generate a purchase order when necessary to replenish funds.
- Provide basic coverage for the reception desk when the receptionist is on their lunch or break.
- Other related duties as required.
The position is office based and normal working hours are Monday to Friday 20 hours per week with the occasional requirement to work additional hours.Qualifications:
- Completion of a Grade 12 education.
- Completion of an Office Administration Certificate or Diploma from a recognized institution would be considered an asset.
- Must present a neat and tidy appearance and be trustworthy.
- Must be physically fit with the ability to lift up to 50 lbs.
- Must be proficient using technology such as a Smart phone and email.
- Possess exceptional communication skills including verbal, reading and writing abilities.
- A valid Class 5 Driver's License registered in Alberta or Saskatchewan with an acceptable Driver's Abstract is required. This position may be required to operate a municipal vehicle for business purposes.
- Satisfactory Criminal Record Check.
- Successful applicant must provide proof of qualifications.
- Applicants with international education will be required to include an Academic Credential Assessment with application.
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