Administrative Support Specialist
4 weeks ago
We are seeking a highly organized and detail-oriented Administrative Support 1 to join our team at the City of Lloydminster. As an Administrative Support 1, you will be responsible for providing administrative support to various departments, including scanning accounts payable invoices and other important documents, and providing an internal courier service.
Key Responsibilities- Pick-up and deliver internal and external mail and packages adhering to the daily delivery schedule.
- Perform additional ad hoc pick-ups and deliveries as necessary.
- Transport daily deposits and mail to the bank and post office.
- Date stamp invoices received by mail at City Hall.
- Ensure invoices are sent to the appropriate department for review/approval via internal mail.
- Scan all purchase orders and invoices.
- Other scanning and filing as needed.
- Sort mail delivered to City Hall to appropriate mail slots.
- Ensure envelopes to be mailed are put through the mail machine with the correct amount of postage.
- Monitor funds available on the mail machine and generate a purchase order when necessary to replenish funds.
- Provide basic coverage for the reception desk when the receptionist is on their lunch or break.
- Completion of a Grade 12 education.
- Completion of an Office Administration Certificate or Diploma from a recognized institution would be considered an asset.
- Must present a neat and tidy appearance and be trustworthy.
- Must be physically fit with the ability to lift up to 50 lbs.
- Must be proficient using technology such as a Smart phone and email.
- Possess exceptional communication skills including verbal, reading and writing abilities.
- A valid Class 5 Driver's License registered in Alberta or Saskatchewan with an acceptable Driver's Abstract is required. This position may be required to operate a municipal vehicle for business purposes.
- Satisfactory Criminal Record Check.
- Successful applicant must provide proof of qualifications.
- Applicants with international education will be required to include an Academic Credential Assessment with application.
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