Facilities Coordinator

4 weeks ago

Toronto, Canada YWCA Toronto Full time
Employment Type: Full-Time, Permanent
Work Hours: 35 hours per week (Monday-Friday 9am to 5pm; one evening per month for Asset Management Committee; Participates in the after-hours on-call rotation for the Property Services Department)
Salary: $55,939 annually (L7), plus comprehensive benefits
Location: Toronto, OntarioInternal Application Deadline: Monday, May 13, 2024
External Application Deadline: Monday, May 13, 2024
JOIN OUR TEAM
YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

The Facilities Co-ordinator is responsible for providing administrative support to the Director of Property Services & Asset Management, and works with the Facility Managers' on CMMS System and procurement. The position is responsible for multiple housing and shelter properties as well as commercial properties at Elm.

ABOUT YWCA TORONTO- ELM CENTRE
YWCA Elm Centre includes 300 units of permanent housing for three different resident groups: 165 units of affordable rental units for women and gender diverse people, 50 units for women and gender diverse people, women-led families and gender diverse-led families of Indigenous descent (including 10 women-led and gender diverse-led families fleeing violence) and 85 units for women and gender diverse people who are experiencing significant mental health challenges or concurrent mental health/addictions disorders. The program will provide services to the entire residential community, with a dual focus on community building and individualized supports.

KEY RESPONSIBILITIES
  • Acts as the key contact and liaison between property services and internal departments to identify issues, build processes, and provide communications in a timely and professional manner;
  • Greets and assists callers, respond and provide information to tenants, residents, staff and vendors;
  • Maintains approved contractor lists, alarm and elevator contact information for all YWCA buildings and other property services data in the Property Services shared drive and the CMMS where applicable;
  • Responsible for compiling, inputting, managing and reporting on data within the Work Order modules in the CMMS and providing training to staff;
  • Provides monthly reports to Managers and Property Service Staff on the Computerized Maintenance Management Software (CMMS) and track trends;
  • Assists the Director in developing Property Services policies and procedures including security, health and safety, operations and cleaning;
  • Acts as the primary contact for procurement, working with the Director of Finance and IT, to provide guidance for Requests for Proposals and evaluation of proposals and all related internal policies;
  • Other duties as required.

QUALIFICATIONS
  • In-depth knowledge in Facilities Administration, Property Management Administration, Business Administration or Project Administrator normally acquired through the completion of a specialized program and/or university degree. (Cases for Equivalency will be considered);
  • Experience completing small scale construction or operational projects;
  • Certificate in facility, property or project management is an asset;
  • Experience in a non-profit or social housing environment is an asset;
  • Knowledge of property or facilities management principles including working understanding of preventative maintenance and asset planner;
  • 3 to 5 years directly related work experience;
  • Advanced computer competence in word processing, excel spreadsheets and accounting software (GP dynamics & FRX preferred);
  • Comprehensive understanding and experience working with Computerized Maintenance Management Software (CMMS) systems (Yardi or MRI);
  • Ability to adapt to and learn emerging technologies;
  • Excellent organizational, administrative and written and oral communications skills;
  • Must be able to work in a multi-task, deadline-oriented environment;
  • Ability to interact with a range of people within a multicultural, crisis environment;
  • Excellent customer service and interpersonal skills with demonstrated tact and diplomacy;
  • Effective time management skills to prioritize workload and complete work in a timely manner.

YWCA Toronto transforms lives. As the city's largest multi-service women's organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto's COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto is a Scent-Sensitive Workplace.

Powered by JazzHR

bQZm2zfFOU

  • Facilities Coordinator

    4 weeks ago

    Toronto, Canada Student Association of George Brown College Full time

    **Position Title**: Facilities Coordinator **Reports To**: Operations Manager **Position Type**: Full-time **Unionized/Non-unionized**: Non-unionized **Start Date**: ASAP **Hours**: 40 hours per week **Position Overview**: The Facility Coordinator oversees and administers all Student Association space cleaning, and space set up for meetings &...

  • Facilities Coordinator

    4 weeks ago

    Toronto, Canada Workplace One Full time

    **About The Company**: Workplace One is a shared workspace provider that creates and operates fully serviced, boutique office spaces for professionally minded people and their teams. High-end design details and personalized service are what set us apart. We are an independent, Toronto-owned and operated company, and with our service-based hospitality as the...

  • Facilities Coordinator

    4 weeks ago

    Toronto, Canada Toronto Hydro Full time

    **WORK ILLUSTRATION**: The Facilities Coordinator is responsible for managing the day-to-day activities to support all Capital Projects in Work Centres and Distribution Substations. The Coordinator will be the main point of contact for all Facilities Consultants and Contractors in order to ensure all engineering and construction activities stay on track as...

  • Facilities Coordinator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:11/08/2023 **Req ID**: 34874 **Faculty/Division**: VP - Operations & Real Estate Partnerships **Department**: 89 Chestnut Residence **Campus**: St. George (Downtown Toronto) **Position Number**: 00053169 **Description**: **About us**: Spaces and Experiences operates undergraduate and graduate student housing on the St. George campus. Our...

  • Facilities Coordinator

    1 month ago

    Toronto, Canada University Pension Plan Full time

    ABOUT UPP UPP is the first pension plan of its kind in Ontario’s university sector, proudly serving over 39,000 members across four universities and 12 affiliate organizations. Our purpose is to bring greater retirement peace of mind to the university sector by investing with integrity and serving members with care. As a sector-wide plan designed for...

  • Facilities Coordinator

    4 weeks ago

    Toronto, Canada BGIS Full time

    Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320...

  • Facilities Coordinator

    4 weeks ago

    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. **Responsibilities**: **Mail**: Sort and collate mail Dispose of junk mail Sort mail, such as returned letters, adjustments, bills, orders, and payments Resolve issues with incorrect, returned mail Arrange for pickup of outgoing mail Stamp mail with postage meters Fold letters, circulars or other...

  • Facilities Coordinator

    3 weeks ago

    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Coordinator Fleet

    1 month ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 36322 **Job Category**:Operations & Maintenance **Division & Section**:Toronto Water, TW Environment and Administration **Work Location**:METRO HALL, 55 JOHN ST **Job Type & Duration**:Full-time, Permanent Vacancy **Hourly**:$42.72 - $46.81 **Shift Information**: Monday - Friday, 35 hours per week **Affiliation**: L79 Full-time **Number...

  • Facilities/Events Coordinator

    7 days ago

    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Facility Services Coordinator

    4 weeks ago

    Toronto, Canada CT Real Estate Full time

    **Help us boldly shape retail in Canada** Canadian Tire Corporation’s (CTC) rich heritage of serving Canadians from coast-to-coast dates back to 1922. Our vision is to become the #1 retail brand in Canada and we are focused on innovating and making important investments in our business, especially when it comes to our people. To reach our goal, we need...

  • Finance & Facilities Coordinator

    4 weeks ago

    Toronto, Canada Co-operative of Specialty Community Legal Clinics of Ontario Inc. Full time

    **Finance & Facilities Coordinator** **Two Year, Full-time, Contract Position **_(with possibility for renewal)_ The Co-operative of Specialty Community Legal Clinics of Ontario is a non-profit co-operative of ten community legal organizations providing service across Ontario from downtown Toronto. The organizations are co-located in an office space on...

  • Facilities Operations Program Coordinator

    4 weeks ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Facilities Coordinator

    4 days ago

    Old Toronto, Canada Jones Lang LaSalle Incorporated Full time

    JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Facilities Coordinator

    20 hours ago

    Toronto, ON, Canada Jones Lang LaSalle Incorporated Full time

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Facilities Coordinator

    2 weeks ago

    Toronto, Canada Payments Canada Full time

    | About the role The Facilities Coordinator is responsible for maintaining Payment Canada’s offices, space planning and providing exceptional service to our employee base. The Facilities Coordinator is also responsible for the management of ongoing facility projects, oversees day-to-day facilities requirements and manages the entire facilities...

  • Full Time Facilities Coordinator

    24 hours ago

    Toronto, ON, Canada University Of Toronto Full time €78,775

    Campus: St. George (Downtown Toronto) The Faculty of Information at the University of Toronto is a research-led Faculty, educating the next generation of leaders in information scholarship and the information professions, both established and emerging. Our researchers and graduates are recognized for their innovation, experimentation, human-centred...

  • Facilities Coordinator

    3 weeks ago

    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Facilities Coordinator

    1 month ago

    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. We are seeking a diligent and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will play a vital role in ensuring the overall functionality and efficient operations of our facilities. Your primary responsibility will be to assist with the coordination and...

  • Facilities/events Coordinator

    7 days ago

    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. The Facilities Coordinator will provide support to the Facilities Manager and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client...