Administrative Officers

Department: |Department of Education STX|
This is highly complex administrative work. An employee in this class is responsible for performing administrative staff assignments and office management work. Work differs from that of an Administrative Officer II by the complexity of assignments and independent decision making, but an employee is also required allowed to use his/her own judgment where necessary. Direction is received from a higher level officer or department head to assure consistency with policies and procedures. Assists in planning, developing, and executing operating procedures for an agency or division;
Participates in the planning and programming of agency activities and assists in formulating work schedules;
Provides administrative staff support in the areas of fiscal management and other administrative functions;
Prepares budget estimates of funds needed by the organizational unit suggesting needs for additional equipment, supplies, or personnel;
Drafts appropriate justifications and therefore ensures proper duplication and assembly of the division's budget estimates;
Ensures compliance with the laws, rules and policies governing budgetary and fiscal matters, recommending when certain expenditures should be made, and informs proper authorities on the availability of unexpended funds to avoid overspending;
Ensures that personnel are informed of new or revised operating policies and that they are properly implemented;
Prepares reports on the operation of the unit for use by higher-level departmental officials;
confers with supervisor and other officials from other agencies in the development, interpretation and implementation of programs;
Recommends to supervisor any changes required to current policies and procedures; assures that new and revised policies and procedures are implemented interprets, discusses and explains;
Bachelor's degree in Business, Public Administration or related field and two (2) years of progressively strong administrative experience OR;
Associate degree in Business or related field and four (4)progressively responsible administrative experience equivalent to that of an Administrative Officer II OR;
High School Diploma or it's equivalent from an accredited institution AND six (6) years progressively responsible administrative experience equivalent to that of an Administrative Officer II.
Considerable knowledge of the policies, rules, regulations and procedures affecting the operation of the agency and division;
Proficiency in Microsoft Office Word, Excel and Outlook;
Must be flexible, proactive, highly motivated, resourceful, professional and efficient;
Please contact the Group Health Insurance Office of the Division of Personnel in St. Medical and Dental Coverage
The Virgin Islands government offers to full-time employees and their eligible dependents, a group health and dental insurance plan.


Full-time employees must enroll within thirty-one (31) days of hire unless they can provide proof of medical coverage from another source. Dependents of eligible employees may participate in the Group Health and Dental Insurance Program according to the terms and conditions imposed by the Health Insurance Board of Trustees and/or the carrier. Legal spouse;
# Natural children;
# Adopted children; Step children.


Legal papers of appointment.

An employee may opt to decline coverage, or discontinue coverage under the Group Health and Dental Insurance Plan at any time. An employee who waives coverage upon employment, or who drops out of the program must provide proof of medical coverage and will be subject to the eligibility requirements imposed by the carrier in order to re-enroll in the program. After separation, an employee or dependent may be eligible to convert their group policy to an individual policy within 30 days, depending on the insurance carrier. If an employee would like to convert their policy to an individual policy a notice of conversion must be sent to the insurance carrier. Consolidated Omnibus Budget Reconciliation (COBRA) coverage is not available in the Virgin Islands after loss of coverage.


Dental Insurance
As a condition of participation, all employees must enroll in medical coverage to qualify for Dental Insurance.


Retirement Benefits
Retired employees and their dependents are eligible to continue to participate in the Group Health and Dental Insurance Program. In order for the benefit to be effective, an enrollment form must be forwarded to the Group Insurance Office at the Division. Insurance enrollment forms and booklets explaining in detail the plan of benefits, as well as claim forms and a schedule of costs may be obtained from the Group Health Insurance Office.


Upon retirement life insurance benefits may be reduced.


Upon death the designated beneficiary will be eligible to receive the life insurance proceeds of the insurance participant, the Division must be notified of the death in order to initiate the claim process. Life insurance benefits are payable by the contracted insurance company and a subject to the limitations established by the insurance company.
The GVI has several supplemental insurance plans that provide for coverage over and above the regular medical, dental and life insurance coverage.


A list of the current supplemental insurance plans is available through the Group Health Insurance Office. An employee who does not wish to enroll in medical coverage is eligible to enroll in supplemental insurance.
Moving and Relocation Allowance
It is the policy of the GVI to provide a reasonable relocation allowance inclusive of airfare, to eligible employees, based on their employment contract, to help defray the costs associated with relocation from outside the Virgin Islands to accept employment with the GVI. This allowance is made in lieu of any and all claims for reimbursement of relocation and moving expenses.


This policy applies to new employees recruited from off-island and who are approved by the Department Head to receive the benefit of a relocation allowance for moving and relocation expenses.
Employee Assistance Program (EAP)
The GVI will provide confidential and voluntary assistance through its Employee Assistance Program (EAP) to all employees and their family members who may be faced with dynamic challenges of financial concerns, legal issues, alcohol or drug problems, marital problems, illness of a family member, emotional worries, child care problems, etc. Employees and their family members can refer themselves to the EAP. The program may be reached 24 hours a day on weekdays and weekends.


EAP counselors are available to meet with employees or family members to assess a problem and develop a plan for resolution. The counselors may suggest a referral to an outside resource, such as a therapist, Departmental resource, physician, treatment facility or other professional that would be appropriate to assist in resolving the problem or situation. Where an employee may be in need of information, a referral or suggestion may be made over the telephone. There is no charge for employees or their families to use the services of the EAP.


Participation in the EAP Program does not jeopardize job security or promotional opportunities. However, it does not excuse the employee from following GVI policies and procedures or meeting required standards for satisfactory job performance except where specific accommodations are required by law.


Employees who want to visit the EAP during regular work hours must use sick, vacation or personal time after their first meeting. Mandatory EAP meetings will be completed using administrative leave.


The EAP counselors will make every effort to coordinate referral for ongoing treatment with the employee's health insurance coverage as well as his/her ability to pay.


Mandatory EAP
When an employee's job performance or attendance is unsatisfactory or there appears to be signs of other problems during the work day, the supervisor should counsel the employee in consultation with the human resources officer or designee. If the employee appears to be unable or unwilling to correct the situation, the employee may be referred to the EAP to assist in the resolution of the problem. Depending on the situation, the employee may accept or refuse participation in the EAP. However, there may be situations where continued employment with the GVI may be contingent upon the employee calling the EAP for assistance.


All contact between an employee and the EAP is held strictly confidential. In cases where an employee's continued employment is contingent upon calling the EAP, the EAP counselor will only verify whether or not the employee has contacted the EAP, if ongoing treatment is necessary, and that the employee is following through on the treatment.
Government Employees Retirement System (GERS)
All full-time employees on regular appointments are eligible to participate in the Government Employees Retirement System.


The appropriate enrollment application forms should be completed at the time of orientation and will remain on file in the Departmental Human Resources Office. Contribution will begin on the next available payroll period following enrollment in the retirement program.


Members become vested in the retirement system after ten (10) years of credited service.


The Virgin Islands Government Employees Retirement System is a defined benefit retirement program to which both the GVI and the employee contribute. The benefit at time of retirement is based upon the employee's age, years of service and salary history.


Retirement Age
Retirement Benefits
Vested participants should contact GERS for detailed retirement benefit information at least one year but no later than six months prior to the retirement date.


Qualified members may receive military service credit toward retirement. Do you have a Bachelor's degree in Business, Public Administration or related field?
Do you have a minimum two (2) years of progressively strong administrative experience?
Do you have an Associate degree in Business or related field from an accredited institution?
Do you have a least four (4) progressively responsible administrative experience equivalent to that of an Administrative Officer II?
Do you have a High School Diploma or it's equivalent from an accredited institution?
Do you have a minimum of six (6) years progressively responsible administrative experience equivalent to that of an Administrative Officer II?
Will you now or in the future require visa sponsorship for employment at the VI Department of Education?