Executive Assistant

3 weeks ago

Montréal QC, Canada Vaco Full time
Our client is searching for a highly skilled and dedicated Executive Coordinator. This position offers an exceptional opportunity to be part of a dynamic team driving industry-leading initiatives in the financial world. The role is integral to maintaining the high standard of operational efficiency and executive support that our client is renowned for.
What Our Client Offers:
  • A competitive remuneration package with industry-leading benefits.
  • A vibrant, professional work environment that fosters innovation and growth.
  • A culture that supports diversity, inclusion, and professional development.
Key Responsibilities:
  • Manage and coordinate the senior executive's schedule, including organizing important meetings, travel arrangements, and appointments.
  • Act as the primary point of contact for internal and external stakeholders, demonstrating strong communication skills.
  • Prepare, review, and refine crucial documents, reports, and presentations, ensuring accuracy and attention to detail.
  • Handle confidential communications and ensure the smooth running of the senior executive's office.
  • Maintain an organized filing system, managing sensitive information with utmost discretion.
  • Assist in preparing analytical reports and undertaking various administrative tasks.
  • Streamline office management procedures, including the coordination of events and management of executive expenses.
Qualifications:
  • Bachelor's degree in Business Administration, or a related field, with a strong academic record.
  • Demonstrated experience in an Executive Assistant role.
  • Bilingual, exceptional communication skills, both written and verbal, with a talent for building rapport.
  • Advanced organizational and multitasking skills, capable of managing competing priorities.
  • High proficiency in Microsoft Office suite and modern office technologies.
  • A strong ethical stance on confidentiality and discretion.
Notre client recherche un(e) Coordonnateur(trice) Exécutif(ve) hautement qualifié(e) et dévoué(e). Ce poste offre une opportunité exceptionnelle de faire partie d'une équipe dynamique qui mène des initiatives de premier plan dans le monde financier. Le rôle est essentiel pour maintenir le haut niveau d'efficacité opérationnelle et de support exécutif pour lequel notre client est renommé.
Ce que Notre Client Offre :
  • Un package de rémunération compétitif avec des avantages complets.
  • Un environnement de travail vibrant et professionnel qui favorise l'innovation et la croissance.
  • Une culture qui soutient la diversité, l'inclusion et le développement professionnel.
Responsabilités Clés :
  • Gérer et coordonner l'emploi du temps de l'exécutif senior, y compris l'organisation de réunions importantes, de déplacements et de rendez-vous.
  • Agir en tant que principal point de contact pour les parties prenantes internes et externes, en démontrant de solides compétences en communication.
  • Préparer, réviser et affiner des documents, rapports et présentations cruciaux, en assurant l'exactitude et le souci du détail.
  • Gérer les communications confidentielles et assurer le bon fonctionnement du bureau de l'exécutif senior.
  • Maintenir un système de classement organisé, gérant les informations sensibles avec la plus grande discrétion.
  • Aider à la préparation de rapports analytiques et à la réalisation de diverses tâches administratives.
  • Rationaliser les procédures de gestion de bureau, y compris la coordination d'événements et la gestion des dépenses exécutives.
Qualifications :
  • Diplôme en Administration des Affaires, ou un domaine connexe, avec un solide dossier académique.
  • Expérience démontrée dans un rôle d'Assistant(e) Exécutif(ve), de préférence au sein d'une institution financière de haut calibre.
  • Bilingue, compétences exceptionnelles en communication, à l'écrit comme à l'oral, avec un talent pour établir des relations.
  • Compétences avancées en organisation et multitâche, capable de gérer des priorités concurrentes.
  • Haute maîtrise de la suite Microsoft Office et des technologies de bureau modernes.
  • Une forte éthique en matière de confidentialité et de discrétion.

  • Senior Executive, Partner Management

    2 weeks ago

    Montréal, QC, Canada Pender & Howe Executive Search Full time

    Position: Partner, Corporate Finance (M&A) Reporting to: Managing Partner, Quebec Region MNP embodies extensive national expertise with a nuanced local focus, setting it apart as one of Canada's premier professional services firms since its inception in 1958. The firm's commitment to building robust relationships underpins its tailored approach,...

  • Executive Assistant

    4 weeks ago

    Montréal, QC, Canada Addenda Capital inc. Full time

    We are looking for an Executive Assistant to join our Business Development and Client Partnerships team. You will provide comprehensive and quality administrative support services to the Executive Vice-President, Business Development and Client Partnerships. The Executive Vice-President manages over 30 employees across four teams: Business Development &...

  • Executive and operational assistant

    3 weeks ago

    Montréal, QC, Canada Bédard Ressources inc. Full time

    As an Executive Assistant, your role will involve supporting and assisting the President by providing administrative and operational support in the field of events and communications. The main tasks: Manage and maintain the schedule, optimizing time and travel management. Organize internal and external meetings. Draft and translate certain...

  • Executive Assistant

    1 week ago

    Montréal, Canada 35Pharma Inc. Full time

    **35Phama** is a biopharmaceutical company that designs and develops innovative therapeutics for life threatening lung diseases and musculoskeletal disorders. We believe in connecting rigorous science with our innate sense of urgency to rapidly generate breakthrough therapies for patients in need to better quality of life. Our highly qualified team of drug...

  • Executive Assistant

    1 week ago

    Montréal, Canada Bell Full time

    Req Id: 417963 At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world. If you’re ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on...

  • Executive Administrative Assistant Needed Immediately

    5 days ago

    Montréal, QC, Canada PetalMD Full time

    Petal is a leading Canadian healthcare orchestration and billing company that revolutionizes healthcare systems to make them agile, efficient, and resilient by enabling the forecasting and shaping of world-class healthcare through Healthcare BI, advanced analytics, and informed insights. Our commitment to fostering an exceptional workplace culture has...

  • Executive Assistant

    3 weeks ago

    Montréal, Canada Pomerleau Full time

    **We are Pomerleau. And you could be too.** Pomerleau is recognized as one of Canada’s leaders in the construction industry, in the institutional, commercial, industrial and civil engineering sectors. Clients benefit from our expertise as general contractor, construction manager, project manager and design-builder. Pomerleau believes in delivering...

  • Senior Bilingual Executive Assistant

    4 weeks ago

    Montréal, QC, Canada Red Label Vacations Full time

    Position: SeniorBilingual Executive Assistant Status: Full-time Reports to: Chief Executive Officer Location: Hybrid – Montreal/ Toronto Office & Home Your Career Opportunity Travel Brands is a leading Canadian travel company firm known for its commitment to excellence and innovation. We are currently seeking a highly skilled and experienced...

  • Executive Assistant

    4 days ago

    Montréal, Canada Zagari + Simpson Full time

    **Executive Assistant** Our practice prides itself in providing advisory services for wealth management, personalized financial planning, estate and legacy planning. Being client - focused is our foundation. We create strong relationships with our clients by educating them to make informed decisions and ensuring the growth and preservation of their capital...

  • Executive Assistant to the Chief Legal Officer

    1 week ago

    Montréal, QC, Canada Groupe Montpetit Full time

    Executive Assistant to the Chief Legal Officer Here is a great opportunity for an executive assistant to work in an international consulting firm! Located downtown Montreal, our client is seeking an Executive Assistant to support the Chief Legal Officer. With a focus on employee well-being, this employer offers a wide range of benefits and a...

  • Executive Assistant

    4 days ago

    Montréal, Canada Dura management Inc Full time

    **Responsibilities** - Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives - Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals - Maintain professionalism and strict confidentiality with all materials - Organize team communications...

  • Executive Assistant

    1 week ago

    Montréal, Canada Sandoz Full time

    Job ID- 380409BR- Aug 02, 2023- Canada**Job Description**: - # 1 is the position Sandoz Canada will strive to achieve in the Bio-Generic market by 2025. The Executive Assistant will be responsible for performing general administrative operational tasks for the Vice-President Customer Engagement Retail channel and the Directors in the team. - Your...

  • Executive Assistant

    4 weeks ago

    Montréal, Canada CIMA+ Full time

    **Company Description** Welcome to a place where people are at the heart of everything we do.** Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects. We are a firm 100% owned by its employees and we value...

  • Executive Assistant

    3 weeks ago

    Montréal, Canada Finsana Full time

    **SUMMARY**: FinSANA is a global fintech company that specializes in catering to underserved and underbanked consumers. Our organization has a passion for helping people financially through our technology solutions which has allowed us to serve millions of consumers globally. We are seeking a Executive Assistant/Receptionist to assist in day to day...

  • Executive Assistant

    4 weeks ago

    Montréal, Canada ORA Full time

    ORA Graphene Audio is a Montreal based startup, which engineers advanced Graphene-based nanomaterials for high performance loudspeakers and headphones. Graphene speaker membranes allow for smaller, louder, more efficient drivers that produce audiophile sound quality at a fraction of the price of other esoteric solutions. **Executive Assistant...

  • Executive Assistant

    7 days ago

    Montréal, Canada CIMA+ Full time

    **Job Description** Mission** The Executive Assistant will be responsible for various administrative aspects and will be responsible for assisting the vice-presidency for the Transportation sector. The Executive Assistant will also be responsible for document management, quality control and administrative correspondence. We offer a flexible hybrid working...

  • Executive Assistant

    5 days ago

    Montréal, Canada Heritage Management Full time

    **Executive Assistant** This is a fantastic opportunity to work with an established, well-respected company where your skills and professionalism are highly valued. Key Responsibilities: - Prepare and review real estate and leasing documents; - Create draft correspondence, reports, and legal documents accordingly; - Maintain filing system; - Schedule and...

  • Executive Assistant

    1 week ago

    Montréal, Canada BusPas Full time

    **About BusPas** Join the BusPas team and be a part of revolutionizing public transit services! Since 2017, our company based in Montreal has been dedicated to improving the user experience and efficiency of public transportation. In 2019, we launched our Tangente AI project in collaboration with leading industrial technology players, public transit...

  • Executive Assistant

    4 weeks ago

    Montréal, Canada Analysis Group, Inc. Full time

    Overview: Make an impact at Analysis Group, where we provide our clients with thoughtful, pragmatic solutions to their most challenging business and litigation problems. Analysis Group is one of the largest private economics consulting firms, with more than 1,000 professionals across 14 offices in North America, Europe, and Asia. Since 1981, we have provided...

  • Executive Assistant to The CEO

    3 days ago

    Montréal, Canada Evolving Web Full time

    **English to follow** Sous la responsabilité directe du directeur général, l'assistant(e) exécutif(ve) fournira un soutien administratif et un appui aux projets. Votre mission ? Permettre à notre directeur général et, par extension, à notre équipe de direction de donner le meilleur d'eux-mêmes. En tant qu'assistant(e) de direction de notre CEO,...