Senior Bilingual Executive Assistant

1 month ago

Montréal QC, Canada Red Label Vacations Full time

Position: SeniorBilingual Executive Assistant

Status: Full-time

Reports to: Chief Executive Officer

Location: Hybrid – Montreal/ Toronto Office & Home

Your Career Opportunity

Travel Brands is a leading Canadian travel company firm known for its commitment to excellence and innovation. We are currently seeking a highly skilled and experienced Senior Bilingual Executive Assistant to join our dynamic team. If you are a proactive, organized, and detail-oriented professional with exceptional bilingual communication skills, we invite you to apply.

How You Will Be Spending Your Time

  • Provide comprehensive administrative support to senior executives.
  • Manage complex calendars, including scheduling and coordinating meetings, appointments, and travel arrangements.
  • Handle confidential information with discretion and professionalism.
  • Act as a liaison between executives and internal/external stakeholders, demonstrating strong bilingual communication skills in French and English
  • Draft, edit, and proofread correspondence, reports, and presentations in both languages.
  • Coordinate and execute special projects as assigned.
  • Arrange and coordinate high-level meetings, conferences, and events.
  • Prepare meeting agendas, documents, and follow-up on action items.
  • Prepare travel arrangements with a keen attention to detail, where necessary.
  • Other duties, relevant to the position, shall be assigned as required

Specialized Knowledge, Skills, Attributes Required You Need to be Successful

  • Bachelor's degree or equivalent work experience.
  • Proven experience as an Executive Assistant supporting senior management.
  • Exceptional proficiency in English and French – both written and verbal.
  • Advanced proficiency in Microsoft Office Suite and other relevant tools.
  • Strong organizational and multitasking skills with attention to detail.
  • Ability to handle confidential information with integrity and discretion.
  • Excellent interpersonal and communication skills.
  • Proven ability to work under pressure and meet deadlines

Working Conditions

  • Hybrid
  • Monday to Friday 9am to 5pm, or as per company needs

Crew Advantages

  • Competitive salary
  • 3 weeks’ vacation
  • Medical and dental benefits
  • 8 additional paid days [ 1 birthday; 5 sick days; 2 personal days; 1 volunteer day]
  • Employer RRSP contribution program
  • Awesome travel benefits for you, your friends and family
  • Employee Assistance Program for you and your family members

The Company values diversity in the workplace and is committed to employment equity. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), the company will provide accommodation, accessible formats and communication supports for the interview upon request and we will work with you to meet your accessibility needs.

Poste : Assistant(e) exécutif(ve) senior bilingue

Statut : Temps plein

Rend compte à : Directeur général

Lieu de travail : Hybride

Votre opportunité de carrière

Travel Brands est une entreprise canadienne dans le domaine du voyage, connue pour son engagement en faveur de l'excellence et de l'innovation. Nous sommes actuellement à la recherche d'un(e) assistant(e) de direction bilingue principal(e) hautement qualifié(e) et expérimenté(e) pour se joindre à notre équipe dynamique. Si vous êtes un professionnel proactif, organisé et soucieux du détail, doté de compétences exceptionnelles en communication bilingue, nous vous invitons à poser votre candidature.

Comment vous occuperez-vous de votre temps ?

  • Fournir un support administratif complet aux dirigeants.
  • Gérer des calendriers complexes, y compris la programmation et la coordination de réunions, de rendez-vous et d'arrangements de voyage.
  • Traiter les informations confidentielles avec discrétion et professionnalisme.
  • Assurer la liaison entre les cadres et les parties prenantes internes/externes, en faisant preuve de solides compétences en matière de communication bilingue en français et en anglais.
  • Rédiger, réviser et relire la correspondance, les rapports et les présentations dans les deux langues.
  • Coordonner et exécuter les projets spéciaux qui lui sont confiés.
  • Organiser et coordonner des réunions, des conférences et des événements de haut niveau.
  • Préparer les ordres du jour et les documents des réunions et assurer le suivi des mesures à prendre.
  • Préparer les arrangements de voyage en accordant une attention particulière aux détails, le cas échéant.
  • D'autres tâches, en rapport avec le poste, seront assignées selon les besoins.

Connaissances, compétences et qualités spécialisées requises pour réussir

  • Baccalauréat ou expérience professionnelle équivalente.
  • Expérience confirmée en tant qu'assistant de direction auprès de dirigeants.
  • Maîtrise exceptionnelle de l'anglais et du français, tant à l'écrit qu'à l'oral.
  • Maîtrise avancée de la suite Microsoft Office et d'autres outils pertinents.
  • Solides compétences en organisation et en gestion multitâche, avec un grand soin aux détails.
  • Capacité à traiter des informations confidentielles avec intégrité et discrétion.
  • Excellentes compétences en matière de relations interpersonnelles et de communication.
  • Capacité établie à travailler sous pression et à respecter les délais.

Conditions de travail

  • Hybride
  • Du lundi au vendredi de 9h00 à 17h00, ou selon les besoins de l'entreprise

Avantages pour l'équipage

  • Salaire compétitif
  • 3 semaines de vacances
  • Assurance médicale et dentaire
  • 8 jours de congés payés additionnels [ 1 anniversaire ; 5 jours de maladie ; 2 jours personnels ; 1 jour de bénévolat].
  • Programme de contribution au REER de l'employeur
  • Des avantages de voyage extraordinaires pour vous, vos amis et votre famille
  • Programme d'aide aux employés pour vous et les membres de votre famille

L'entreprise valorise la diversité sur le lieu de travail et s'engage à respecter l'équité en matière d'emploi. Conformément à la loi sur l'accessibilité pour les personnes handicapées de l'Ontario (AODA), l'entreprise fournira, sur demande, des aménagements, des formats accessibles et des supports de communication pour l'entretien, et nous travaillerons avec vous pour répondre à vos besoins en matière d'accessibilité.

Job Type: Full-time

Benefits:

  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match
  • Wellness program

Schedule:

  • 8 hour shift
  • Monday to Friday

Experience:

  • Executive Assistant: 2 years (preferred)

Language:

  • English (preferred)
  • French (preferred)

Work Location: Hybrid remote in Montréal, QC H3H 2K5

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