Executive Assistant

2 months ago

Montréal, Canada Analysis Group, Inc. Full time

Overview:
Make an impact at Analysis Group, where we provide our clients with thoughtful, pragmatic solutions to their most challenging business and litigation problems. Analysis Group is one of the largest private economics consulting firms, with more than 1,000 professionals across 14 offices in North America, Europe, and Asia. Since 1981, we have provided expertise in economics, finance, health care analytics, and strategy to top law firms, Fortune Global 500 companies, and government agencies worldwide. Our internal experts, together with our network of affiliated experts from academia, industry, and government, offer our clients exceptional breadth and depth of expertise.

The Executive Assistant (EA) works closely with Partners to provide superior administrative and case related support. The EA collaborates with members of the Office Administration & Operations team (OA&O) and provides backup support as needed.

**Essential Job Functions and Responsibilities**:

- ** Executive Support** - Provides executive-level and case support to the Partners. Adapts to Partner work style and champions EA best practices.
- **Calendar Management** - Manages and maintains Partner calendars; schedules and coordinates internal and external meetings.
- ** Meeting and Event Support** - Ensures conference rooms and other needed resources are coordinated. Assists in preparing agendas, presentations, and related correspondence for meetings, prepares background briefings, and note taking.
- ** Expense Reimbursement** - Expense report processing and oversight on behalf of Partner.
- ** Contacts Management -** Maintains Partner contact information both business and personal.
- ** File Maintenance -** Paper and electronic filings.
- Special projects as requested.

**Core Behaviors**:

- ** Team Player** - Actively supports team goals, provides back‐up support when needed and is collaborative, collegial, and approachable to OA&O peers. Extends the same high-level service levels to the Partners and colleagues throughout the firm.
- ** Adaptable** - Demonstrates flexibility and commitment in the face of change and delivers the best outcome for the firm. Ability to work independently while at the same time work effectively in a collaborative structure.
- ** Client Service Oriented -** Serves as an approachable, helpful extension of the Partners at all times. Extends the same level of commitment, flexibility, and client service to all colleagues throughout the firm.
- ** Trustworthy -** Can be entrusted with confidential information and has a reputation for demonstrating integrity and commitment, maintaining discretion at all times.
- ** Anticipatory** - Demonstrates the ability to foresee problems and proactively brainstorm potential solutions.

**Core Skills**:

- ** Organizational** - Consistent task and time management skills.
- ** Communication -** Excellent and clear communication skills, both written and oral.
- ** Professional Development -** Actively seeks to understand own strengths and development opportunities. Proactively seeks, accepts, and implements feedback for self-development to improve performance.

**Qualifications**:

- Bachelor’s degree preferred.
- Minimum of 5 years of substantive relevant experience required.
- Fluency in both French and English required.
- Prior experience in the professional services industry preferred.
- Prior experience supporting multiple senior level executives preferred.
- Advanced PC capability (M365: Outlook, Word, Excel, PowerPoint, OneNote, Teams) preferred.
- An inclusive and growth-oriented mindset, strong interpersonal skills, and an ability to work across differences.

Analysis Group embraces diversity and equal opportunity in a deep and meaningful way. We are committed to building teams that represent a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Faites une différence en rejoignant Groupe d’analyse, une entreprise qui propose à ses client(e)s des solutions réfléchies et pragmatiques à leurs problèmes les plus complexes en matière de commerce et de litige. Groupe d’analyse est l’une des plus grandes sociétés de conseil en économie, avec plus de 1 000 professionnel(le)s réparti(e)s dans 14 bureaux en Amérique du Nord, en Europe et en Asie. Depuis 1981, nous fournissons une expertise en analyse et en stratégie dans les domaines de l’économie, de la finance et de la santé à des cabinets d’avocat(e)s de premier ordre, des entreprises du Fortune Global 500 et des organismes gouvernementaux du monde entier. Nos expert(e)s internes, ainsi que notre réseau d’expert(e)s affilié(e)s issu(e)s du milieu universitaire, de l’industrie et de la fonction publique, offrent à notre clientèle un champ d’expertise exceptionnel.

L’adjoint(e) de direction (AD) travaille en proche collaboration avec les associé(e)s afin de leur fournir un soutien de qualité dans le cadre des projets et dans c

  • Executive Assistant

    1 month ago

    Montréal, Canada Alzheimer Groupe (AGI) Full time

    **WHO WE ARE** Alzheimer Groupe Inc. (AGI) is a charitable organization that has been in existence for over 38 years and provides therapeutic programs and support to individuals and families living with Alzheimer’s disease and other dementias. We provide support services to families and professional care partners and help provide exposure to the community...

  • Executive Assistant

    1 month ago

    Montréal, Canada 35Pharma Inc. Full time

    **35Phama** is a biopharmaceutical company that designs and develops innovative therapeutics for life threatening lung diseases and musculoskeletal disorders. We believe in connecting rigorous science with our innate sense of urgency to rapidly generate breakthrough therapies for patients in need to better quality of life. Our highly qualified team of drug...

  • Executive Assistant

    14 hours ago

    Montréal, Canada BFL CANADA Full time

    **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. - We inspire...

  • Executive Assistant

    1 week ago

    Montréal, Canada 35Pharma Inc. Full time

    **35Phama** is a biopharmaceutical company that designs and develops innovative therapeutics for life threatening lung diseases and musculoskeletal disorders. We believe in connecting rigorous science with our innate sense of urgency to rapidly generate breakthrough therapies for patients in need to better quality of life. Our highly qualified team of drug...

  • Executive Assistant

    1 day ago

    Montréal, Canada Quadbridge Inc Full time

    **Job: Executive Assistant** **About Quadbridge**: Quadbridge is one of the fastest-growing tech companies in Canada. - **Our Why. Our purpose**: We exist to drive success through technology. - **What we do**: We deliver scalable technology solutions with agility and responsiveness. - **Our office**: Our modern office is based in Montreal, across from the...

  • Executive Assistant

    3 weeks ago

    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...

  • Executive Assistant

    1 week ago

    Montréal, Canada Bell Full time

    Req Id: 417963 At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world. If you’re ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on...

  • Executive Assistant

    2 weeks ago

    Montréal, Canada Mikros Animation Full time

    **Company Description** Mikros Animation is a global CGI animation creative studio. Providing filmmakers with top-tier animation and CGI services through a complete range of front and back-end creative services to bring unforgettable and stylized stories to life in every format, for every platform. We provide end-to-end animation services, uniting...

  • Executive Assistant

    1 week ago

    Montréal, Canada Northbridge Financial Corporation Full time

    We’re Northbridge Insurance. We’re proud to work with Canada’s most trusted commercial broker networks. We have a reputation for being one of Canada’s leading commercial insurance providers. Our employees are dedicated to understanding the needs of our customers and creating solutions that help Canadian businesses have a safer and brighter future....

  • Executive Assistant

    2 months ago

    Montréal, Canada Fairstone Full time

    Roles/Tasks & Responsibilities: - Manage and maintain executive schedules, appointments and travel arrangements - Arrange and coordinate meetings and events, including scheduling meeting rooms and equipment - Follow-up on deliverables and timelines with teams in various locations - Monitor, respond to and distribute incoming communications - Prepare, submit...

  • Executive Assistant

    2 months ago

    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world's preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...

  • Executive Assistant

    2 months ago

    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...

  • Executive Assistant

    2 weeks ago

    Montréal, Canada Cobalt Search Full time

    **Are you seeking a new opportunity where you can have a significant impact in a fast-paced high growth organisation?** **Are you motivated by enhancing your executive’s ability to succeed and drive the business forward?** Our client, an emerging innovator in the field of payment solutions, is seeking a highly skilled Executive Assistant to provide a...

  • Executive Assistant

    1 week ago

    Montréal, Canada Telecon Inc Full time

    The role of the Executive Assistant in Quebec is to provide administrative support to the President, CFO and Sr. Leadership team members in Quebec in the planning, management and coordination of administrative tasks. In addition, they will support, up to 20% of their time, the Real Estate department. **Responsibilities**: Executive Assistant support: -...

  • Executive Assistant

    1 month ago

    Montréal, Canada Alimentiv Full time

    **Job Title**: Executive Assistant **Salary**: $50,000 - $84,000 CAD **Location**: Home based **Reporting to**: CFO **Department**: Executive/CEO **Job Summary**: Administer and coordinate day-to-day and special event activities for the Office of the Executives, providing full range of administrative and clerical support services to the CFO, the Board...

  • Executive Assistant

    1 month ago

    Montréal, Canada TC Transcontinental Full time

    **Executive Assistant****: **Create value at TC Media.** TC Media is currently looking for an Executive Assistant to support the administrative needs of the President and the Human Resources team. **When your actions lead to success.**: - Coordinate projects and meetings as well as their logistics. - Write, edit, and format various reports, presentations...

  • Executive Assistant

    2 weeks ago

    Montréal, Canada Safdie & Co. Full time

    **Exciting opportunity!** A leading Montreal based company is seeking to fill the role of executive assistant. **CANDIDATE MUST RESIDE IN GREATER MONTREAL AND BE CANADIAN RESIDENT/CITIZEN. IF NOT, PLEASE DO NOT APPLY.** Responsibilities will include: *Support for company executives *Help with various administrative and organizational needs *Conduct...

  • Executive Assistant

    2 weeks ago

    Montréal, Canada Zagari + Simpson Full time

    **Executive Assistant** I pride myself in providing advisory services for wealth management, personalized financial planning, estate and legacy planning. Being client - focused is our foundation. We create strong relationships with trust and confidence, educating clients to make informed decisions, and being the trusted family advisor, ensuring the growth...

  • Executive Assistant

    2 weeks ago

    Montréal, Canada Solutions Petal Inc. Full time

    Petal is a leading Canadian healthcare orchestration and billing company that revolutionizes healthcare systems to make them agile, efficient, and resilient by enabling the forecasting and shaping of world-class healthcare through Healthcare BI, advanced analytics, and informed insights. Our commitment to fostering an exceptional workplace culture has...

  • Executive Assistant

    2 months ago

    Montréal, Canada Pomerleau Full time

    **We are Pomerleau. And you could be too.** Pomerleau is recognized as one of Canada’s leaders in the construction industry, in the institutional, commercial, industrial and civil engineering sectors. Clients benefit from our expertise as general contractor, construction manager, project manager and design-builder. Pomerleau believes in delivering...