Executive Administrative Assistant Needed Immediately
3 weeks ago
You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Discover how you can make a difference in the lives of individuals, families and communities around the world.
The successful candidate will be a proactive self-starter, that is self-confident, creative and an innovative thinker with superior organization skills and the ability to handle a variety of responsibilities working with a diverse team. Provide administrative support to the Chief Auditor and 2 VPs in the audit function
Pro-actively manage executive schedules, including providing pre-read materials/agendas in advance of daily meetings as necessary
Prepare and/or edit documentation and presentations using word, excel and powerpoint
Assist with the collection and sharing of thought leadership across the department
Coordinate travel arrangements and accompanying materials for the Chief Auditor and executives
Manage/support business expenses on behalf of executives; Manage relevant business data, databases and systems
Manage collaboration community for digital communications (wiki, shared documents, shared calendar)
Order office supplies, software and hardware, including inventory maintenance
Arrange visitor notices, visiting office assignments and greet guests
Identify opportunities for process improvements, anticipate potential problems, and be quick with shifting priorities
May perform other administrative duties and office management duties as required
Minimum of 5 years administrative support
Professional level skills in Microsoft Office (Word, Excel, PowerPoint) with the ability to prepare PowerPoint presentations and simple Excel spreadsheets
Excellent interpersonal skills, ability to develop networks throughout the organization
Solid verbal and written communications skills
Team player willing to contribute and help others
Energetic self-starter who is able to take initiative, work with minimum supervision, work on projects with frequent interruptions and achieve objectives through others
Assets:
Previous exposure to support senior leaders
Proficient knowledge of business-related policies and practices
Working understanding of social media/collaboration tools (e.g., Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives
Flexible Benefits from the day you join to meet the needs of you and your family
In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to thebrightside@sunlife.At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.
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