Bilingual Executive Assistant

4 weeks ago

Ontario, Canada Fromagerie St-Albert Co-op Inc. Full time
  • Act as a point of contact between directors, employees, customers, and external partners, to reduce the workload of superiors. Provide constant support to his/her superiors and the management team.
  • Manage the flow of information quickly and accurately.
  • Supervise the performance of other office staff.
  • Manage executives’ schedules and organise meetings.
  • Organise travel and accommodation.
  • Play the role of office manager by monitoring compliance with rules and managing inventory of office supplies.
  • Drafting communications for internal and external distribution – memos, emails, presentations, reports
  • Screening communications and transferring telephone calls
  • Plan meetings, take notes and make the necessary arrangements to ensure that everything runs smoothly (welcoming participants, booking rooms, catering, etc.).
  • Preparing and forwarding agendas for certain meetings, taking notes, and forwarding minutes.
  • Plan and coordinate various special projects, seminars or events organised by his/her superiors.
  • Coordinate and manage staff and member files and databases.
  • Support the HRD in the administrative management, coordination, and support of different HR processes.
  • Support senior management in the production of reports relevant to decision-making and in the preparation of documentation, policies and presentations required by superiors and by committees.
  • Manage donations and sponsorships on behalf of the Cheese Factory.
  • File and manage documentation for both administrative and non-administrative purposes; Maintain all minutes and official records.
  • Translate various documents from French to English and vice versa.
  • Able to discuss with various internal and external stakeholders on behalf of superiors.
  • Participate in any other related activities, projects or tasks as required.

WHAT YOU HAVE:

  • Bachelor’s degree or equivalent work experience (minimum 10 years’ experience as an executive assistant) or a combination of equivalent experience and
  • College diploma in General Administration, Office Technology with a specialization in Office Coordination, Secretarial or any other appropriate discipline OR any equivalent experience and education.
  • Excellent French and English (oral and written), combined with strong writing skills in both languages.
  • Excellent communication skills in letter writing, document editing and the preparation of reports and presentations.
  • Confidentiality: exercise the utmost discretion in handling information and files entrusted to them.
  • Proficiency in the Windows environment and Microsoft Office software.
  • Acute sense of discretion, confidentiality, and professionalism.
  • Loyalty and a sense of responsibility.

Status: Full Time

Work Schedule: day*

*Schedule can change to accommodate operational needs.

Please send your resume along with a cover letter to rh@fromagestalbert.com indicating the job title and the posting reference number in the subject.

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