Executive Assistant/ Project Management
3 weeks ago
Mayk Ideas is a marketing and growth advisory consultancy, providing firm, brand and talent strategies and execution capabilities that impact revenue, brand visibility and equity, talent perception, M&A and succession. We serve challenger brands and industries ranging from financial and professional services, technology, and impact sectors.
The Executive Assistant, Projects plays a vital role in supporting the executive team at our marketing consultancy and growth advisor firm. They are responsible for providing high-level administrative assistance and project coordination to ensure seamless operations, effective communication, and efficient execution of key initiatives.
Executive Support: Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence. Anticipate needs, prioritize tasks, and ensure the smooth operation of daily activities, enabling executives to focus on strategic priorities.
Project Coordination: Collaborate with cross-functional teams to facilitate project planning, execution, and delivery. Assist in organizing project meetings, tracking project milestones, and ensuring timely follow-up on action items. Support project documentation and reporting, ensuring accurate and up-to-date information is available to stakeholders.
Information Management: Efficiently manage information flow within the executive team and across the organization. Communication and Stakeholder Engagement: Act as a liaison between the executive team, internal teams, clients, and external partners. Research and Analysis: Conduct research and analysis on various topics, providing insightful and well-structured reports to support executive decision-making. Assist in gathering market intelligence, competitor analysis, and industry trends to inform strategic initiatives and business development efforts.
Identify opportunities for process optimization and efficiency gains within the executive team’s workflow. Propose and implement streamlined administrative processes, tools, and systems to enhance productivity and effectiveness.
Exercise sound judgment and discretion in all interactions and maintain strict confidentiality of executive-level discussions and documents.
Bachelor’s degree in Business Administration, Communications, or a related field.
Proven experience as an Executive Assistant or Project Assistant, preferably in a marketing consultancy or professional services environment.
Excellent organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
Strong attention to detail and accuracy in managing administrative tasks and project coordination.
Proficiency in productivity tools and software, such as Microsoft Office Suite, project management tools, and collaboration platforms.
Join our dynamic marketing consultancy and growth advisor firm as an Executive Project Assistant and contribute to the success of our executive team by providing top-notch administrative support and project coordination. Diversity & Community
With our diversity of skills, perspectives and backgrounds, we can ideate, create, and innovate like no other. Diversity is part of who we are, and essential to our success.
Join us and help create a bright future for brands and businesses
Every member of the team has mental agility with the ability to juggle multiple projects/initiatives simultaneously.
We use communication and tech t o level the playing field. Technology and data connect people and brands from all over, building businesses with entrepreneurial partners.
Everything we do is ultimately in the service of helping our customers grow their business because our goal is to help them not only grow their pieces of the pie – but enlarge the pie. And to do that these businesses need ideas, talent, brand and infrastructure.
We are curious and creative : We always find a way to get things done and come up with creative solutions to whatever problems are standing in our way. We value candidates that bring a range of experience from different industries and a variety of creative influences. Pleasesubmit a cover letter, copy of your resume and/or a short video pitch. The link to your video (approx. Video pitches get first priority ]
In cover letter and/or video this is what we are expecting:
Two or three sentence summary about your academic and/or professional background.
Tell us about a special project you worked on and what your biggest accomplishment was.
Do you wish to be considered for full-time permanent and/or contract employment?
Please remember to submit your resume, link to your portfolio, cover letter/video pitch and include answers to the questions above. Mayk is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act (AODA). Mayk is an equal opportunity employer and will attempt to accommodate persons with a disability during the recruitment process and accommodation will be provided upon request.
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