Executive Assistant to the Board of Directors
2 weeks ago
Adecco in partnership with an Indigenous-founded, Indigenous-led, and exclusively Indigenous-serving organization that supports Indigenous communities to address cumulative effects through a Two-Eyed Seeing approach is seeking an Executive Assistant to the Board of Directors . The primary objective is to build and enhance the technical and scientific capacity of Indigenous communities across Canada, based on the values of First Nations, Métis, and Inuit communities. As a resource, the organization provides funding for community-led projects, share knowledge, and link Indigenous communities together, working towards intergenerational decision-making and partnership building.
You are an experienced, highly organized individual with a deep commitment to supporting Indigenous communities. You are well-versed in corporate governance and are at ease when managing digital tools. Though your primary role is as board secretary, you’re capable of helping as Executive Assistant, though your primary administrative responsibilities are related to board governance, you are also expected to provide high-level administrative support to senior management. and are able to manage your tasks efficiently and effectively. You have experience in teaching board members packages like onBoard or Boardable and embrace tools that help scale your efforts.
Adaptable: Able to pivot between tasks as a Board Secretary and as an Executive Assistant.
Tech-Savvy: Proficiency in various digital tools, including Google Suite, Trello, and virtual meeting platforms.
In this dual-function role, you will be responsible for coordinating board meetings, governance compliance, and offering executive support to the leadership of the organization. As this is a virtual position, adeptness with technology is crucial, including the capability to roll out a board package like Boardable or onBoard. You will also be tasked with a range of administrative and organizational duties outside of board responsibilities, functioning as an Executive Assistant to senior management.
Coordinate and facilitate virtual and in-person board meetings, including scheduling, preparing agendas, and disseminating meeting materials in a timely manner.
Governance Compliance: Monitor corporate governance policies, ensuring the organization adheres to its own policies and processes, implements recognized best practices, and meets legal and regulatory obligations.
Work with newly-appointed Board members to help them experience an effective and smooth transition to their new role and responsibilities.
As Executive Assistant
Administrative Support: Assist senior leadership in tasks including but not limited to email management, scheduling, and coordination.
Project Management: Manage or assist in specific projects, including the use of tools like Trello for tracking.
Facilitate communication between stakeholders, the board, and the executive team.
Technology Management: Oversee and optimize the use of digital tools and platforms across the organization.
Work with legal and finance teams for the accurate and timely filing of necessary reports with regulatory authorities.
Experience: Proven experience as a Corporate Secretary or Board Secretary.
Qualifications: In-depth understanding of corporate governance, regulations, and best practices.
Strong interpersonal skills with the ability to engage professionally with board members and executives.
Technical Proficiency: Adept in using digital tools like Google Suite, Trello, and virtual meeting platforms.
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