Executive Assistant

3 weeks ago

Ontario, Canada Mayk Ideas Full time

About

Mayk Ideas is a marketing and growth advisory consultancy, providing firm, brand and talent strategies and execution capabilities that impact revenue, brand visibility and equity, talent perception, M&A and succession. We serve challenger brands and industries ranging from financial and professional services, technology, and impact sectors.

What you bring

Your years of experience as an Executive Assistant required you to provide high-level support to C-level executives in high growth companies. You have exceptional organizational skills, attention to detail, and the ability to multi-task effectively. Your proven success in senior executive support roles means you are well equipped to assume responsibility for a range of administrative and operational duties, including office management, and project coordination.

What you’ll do

Calendar Management: Manage and maintain the executives’ calendars, including scheduling appointments, meetings, and travel arrangements.

Communicate: Manage communication on behalf of the executives, including screening calls, responding to emails, and drafting correspondence.

Report and Present: Prepare reports, presentations, and other documents for executive review.

Office Management: Manage office operations, including overseeing administrative staff, ordering supplies, and ensuring the office is running smoothly.

Ad hoc Assistance: Handle personal tasks and errands for the executive, including coordinating household staff, managing personal finances, and running personal errands.

Special Projects: Coordinate and oversee special projects and events as assigned by the executive.

Maintain Confidentiality: Maintain strict confidentiality and discretion in all matters.

What you’ve got

  • Post-secondary degree in Business Administration, Communications, or related field preferred.
  • Minimum of 5 years of experience as an Executive Assistant, Operations Assistant/Associate/Manager, or similar role.
  • Excellent communication and interpersonal skills.
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Proficiency with Microsoft Office Suite and other relevant software.
  • Experience with managing office operations, including office supplies and vendor management.
  • Ability to handle confidential and sensitive information with discretion.
  • Ability to work independently and as part of a team.
  • Positive attitude and willingness to take on new challenges.
  • Valid driver’s license and reliable transportation.

If you are a proactive, self-motivated individual with a passion for supporting C-level executives, we encourage you to apply for this position.

What we offer

If you love what you do, you should love where you do it. Why you’ll love working at Mayk…

Diversity & Community

With our diversity of skills, perspectives and backgrounds, we can ideate, create, and innovate like no other. Diversity is part of who we are, and essential to our success.

Ownership & Impact

Here, every voice matters. We’re organized into small teams, each focused on client’s growth.

Trust & Collaboration

Successes and failures are won together at Mayk in our teams. Win, lose, and learn, we’re on this path together.

Professional Growth

We offer a competitive salary and benefits package, as well as opportunities for professional growth and advancement.

Join us and help create a bright future for brands and businesses

  • We are engaged, resourceful and we always find a way to support growth initiatives of companies through important milestones. Every member of the team has mental agility with the ability to juggle multiple projects/initiatives simultaneously.
  • We use communication and tech t o level the playing field. Technology and data connect people and brands from all over, building businesses with entrepreneurial partners.
  • We build campaigns and connections our customers love: Everything we do is ultimately in the service of helping our customers grow their business because our goal is to help them not only grow their pieces of the pie – but enlarge the pie. And to do that these businesses need ideas, talent, brand and infrastructure.
  • We are curious and creative : We always find a way to get things done and come up with creative solutions to whatever problems are standing in our way. We lead with creativity in our decision making and reason.

We value candidates that bring a range of experience from different industries and a variety of creative influences. If you’re special and can bring first-hand experience and empathy for the growth journey, tell us your story Even if you (or your team) don’t fit all the desired requirements.

Let’s Get this Started

Pleasesubmit a cover letter, copy of your resume and/or a short video pitch. The link to your video (approx. 1-5 min) and your portfolio should be included in your resume or cover letter. [Video pitches get first priority ]

Why are you the right person for the role? In cover letter and/or video this is what we are expecting:

  • Two or three sentence summary about your academic and/or professional background.
  • Specific accomplishments from your background that explains how you fit with our candidate description above.
  • Tell us about a special project you worked on and what your biggest accomplishment was.
  • Do you wish to be considered for full-time permanent and/or contract employment?

Please remember to submit your resume, link to your portfolio, cover letter/video pitch and include answers to the questions above. There is no word limit for your letter, but we’d prefer that you limit your answers to one page. Use the following format as the subject line for your submission “[Your Name] – [Role Title] Application”.

We look forward to meeting you

AODA statement

We thank you for your interest in pursuing a role with Mayk, however, only those to be interviewed will be contacted. Mayk is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act (AODA). Mayk is an equal opportunity employer and will attempt to accommodate persons with a disability during the recruitment process and accommodation will be provided upon request.

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