Proposals Coordinator

2 weeks ago

Etobicoke ON, Canada Aecon Group Inc. Full time

What is the Opportunity?

Faster.Smarter.Safer. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Proposals Coordinator to help us get there

Under the supervision of the Proposal Manager, this role is responsible for the coordination of proposal/tender/quote submissions from bid/no bid decisions through contract execution. In this role you will work with multiple teams including Estimators and Operations to ensure that we are submitting high quality responses to our clients. To be chosen for this role you must have prior experience in proposal coordination, and effective verbal and written communication skills.

What You'll Do Here

  • Act as single point of contact with the client, break out and assign deliverables, develop proposal outline, schedule/facilitate kickoff calls and touchpoints, ensure RFP compliance, facilitate reviews, perform final polish and quality control on all documents, manage the post-bid clarifications, build proposal presentation PowerPoints, and overall coordination of the proposal from the bid/no bid review to the contract execution.
  • Write various proposal sections, as needed, including executive summaries, project descriptions, resumes, standard responses, and support writing/developing new plans with the operations/estimating teams.
  • When required support designing/conceptualizing graphics through PowerPoint – Build-a-Graphic to enhance proposal submissions.
  • Assist in managing, monitoring, and maintaining the proposal content management database, and content libraries through SharePoint and Expedience.
  • Support in keeping accurate records on proposals, results, process lessons learned and debriefs.
  • Support business development initiatives in building strategy content, BD decks, and supporting pipeline management.
  • Participate in proposal strategy and review sessions.
  • Responsible for document management of the submission and support the content/document management of the bid library.

What You Bring to The Team

  • A self-motivated team player with 2 to 5 years of proposal experience, preferably within the utilities construction industry.
  • The ability to manage proposals and internal projects in a deadline-orientated environment.
  • Strong English language and writing skills, with a high attention to detail and the ability to proofread and edit content.
  • Strong computer skills and expertise in Microsoft Office (specifically Word and PowerPoint), Adobe Acrobat, and SharePoint.
  • Ability to perform in a fast-paced/agile environment with competing priorities and capable of critical thinking and problem solving.
  • Ability to work in a collaborative team environment with shared goals.
  • APMP Foundation or Practitioner Certification is considered an asset.
  • Communications, Marketing, Journalism, or Business degree, or equivalent work experience.

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