Executive Assistant
1 month ago
Daily Responsibilities:Act as key contact person for Senior Vice PresidentUnderstand the organization and PC structure to source for information independentlyProvide comprehensive daily (traditional and non- traditional) SVP supportResponsible for the day-to-day general office management (i.e. maintain confidentiality of files, order office supplies, computer equipment, update files)Work with other Executive Assistants to complete tasksManage the SVP’s calendar (scheduling/maintaining reoccurring meetings, avoiding meeting conflicts, etc.)Provide event support as neededMonitor SVP’s e-mail inbox to help manage meeting proposals, action items, and proactively address or delegate inquiriesReview/cascade emails accordingly while upholding confidentiality (i.e., employee information, proprietary data)Coordinate delegation of authority items such as expenses related to senior management, and approvalsAssist with pulling reports, or providing details for presentationsHelp with errands such as lunch, coffee and etc.Make travel arrangements for SVP, including international travel and ensure SVP has proper documentationProvide some support to departmental financials and act as a delegate to approval for expense requests as appropriateMust Have Skills:Seasoned professional with at least 8 - 10+ years of comprehensive experience and proven success as an Executive Assistant within a corporate environmentExpert proficiency using Microsoft Word, Outlook, Excel, and PowerPointMust be comfortable doing untraditional and ad hoc Executive Assistant dutiesWork independently, and within a team settingStrong English communication skills (both verbal and written)Interpersonal skills with the ability to build trust and maintain confidentialityStrong organizational skills including ability to organize, plan and schedule activitiesHigh attention to detail is critical to roleAbility to multi-task and prioritize workload to meet deadlinesStrong calendar management/scheduling skillsAbility to work efficiently and accurately with minimal supervisionAbility to use sound judgement in decision makingDemonstrate good problem solving skills and resourceful in working with Executive Administrative Assistants and departmentDemonstrate initiative, positive and helpful attitude when dealing with others in a professional manner
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