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Executive Assistant
3 months ago
The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the department and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.
Responsibilities Include:
- Calendar management and gatekeeping.
- Coordination of corporate travel itineraries.
- Coordination of meetings and functions, including arranging facilities/catering, meeting materials and any necessary travel arrangements.
- Correspondence as required – typing, memos, letters, email, filing, scanning, photocopying and mail.
- PowerPoint presentations and preparation of material.
- Preparation of financial reports as required.
- Maintain the smooth functioning the office including managing mail, supplies/equipment, Boardroom bookings, greeting clients and visitors, fielding phone calls, etc.
- Maintain databases, files, and documentation.
- Act as the go-to person for administrative and operational needs for the department.
- Collaborate and engage with staff at all levels.
- Coordination of internal and external events; planning and logistics, sending and tracking invitations, execution, etc.
- Assist with corporate and execution of projects as needed.
- Provide assistance/flexibility and assume cross functional duties for other team members as requested.
Key Attributes & Experience:
- Previous experience (preferably 5+ years) in an Administrative or Executive Assistant (or similar) role in a fast-paced setting
- Collaborative team player with strong interpersonal skills and the ability to coordinate and communicate with employees at various levels in the organization.
- Detail orientated self-starter with a high level of organizational and time management skills.
- Excellent oral and written communication skills.
- Demonstrated ability to manage confidentiality and sensitive issues.
- Flexible, pro-active and enthusiastic.
- Advanced proficiency in MS Office
