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Executive Assistant

3 months ago

Toronto ON, Canada Luann Bagg Staffing Inc. Full time

EXECUTIVE ASSISTANT to a CFO and an EVP:

Total Compensation 110,000+, Immediate Full and Extensive Benefits +4 Weeks of Vacation

This is a hybrid role (working in the office 4 days per week).

The office is at Yonge and Bloor.

The OPPORTUNITY is with a client that is a well branded organization that is socially conscious and the client seeking an Executive Assistant to support a CFO and an EVP. The Executives are looking for a long-term partnership with their EA. The Executives want an Executive Assistant with initiative, strong attention to detail and the ability to work with internal and external stakeholders. In this role, you will manage complex and ever-changing calendars, organize events, create and prepare documentation, correspondence and presentations. This is an exciting role for an experienced and highly capable EA who thrives in a busy and collaborative environment

Responsibilities include:

  • Manage two complex and constantly changing calendars, schedule meetings and appointments
  • Arrange/organize external meetings and meetings with investors and ensure the Executives have all meeting materials in advance
  • Manage a busy inbox and flag urgent emails
  • Book travel (flights, hotel and car service) and provide a detailed itinerary
  • Draft and edit correspondence for internal and external stakeholders
  • Prepare reports and presentations for external and internal meetings
  • Plan, organize and coordinate large and small offsite events for clients and for internal team members
  • Plan department meetings and ensure all meeting material is organized and ready in advance of the meeting
  • Prepare and submit detailed expense reports
  • Keep track of client contact information
  • Interact with external parties, act as an extension of the Executives with external clients and direct reports
  • Manage confidential information

Qualifications:

  • Previous experience (5+ years) supporting C-level Executives in a fast-paced environment
  • Excellent time management skills with the ability to multitask and manage competing priorities
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
  • Completion of post secondary education is an asset
  • Strong attention to detail with a forward thinking/proactive disposition
  • Collaborative and detail-oriented with a proactive and resourceful mind-set