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Executive Assistant

3 months ago

Toronto ON, Canada Altis Recruitment Full time

Our prestigious research firm client based in Toronto is seeking an experienced and resourceful Executive Assistant to join the team on a Permanent basis. With an amazing office space, a fantastic and dedicated team and great perks, this role could be for you Along with a competitive salary, our client is committed to ensuring that the Executive Assistant has a hybrid work environment, flexible hours, and is provided continuous support and professional development. Apply today

Responsibilities:

  • Expertly manage the calendars of C-suite executives and prioritize meeting requests as well as resolve any scheduling conflicts
  • Schedule and coordinate meeting personnel, resources and scope while ensuring that the COO is well versed on requirements beforehand
  • Assist with communications between the department, C-suite executives and external parties
  • Provide support for events and meetings including managing the gathering of resources such as AV equipment, food and beverage, etc.
  • Produce documents, presentations, reports using research and collection of information
  • Keep C-suite informed and updated with any new information or updates

Qualifications:

  • Minimum of 3-5 years of experience in a Senior Administrative or Executive Assistant capacity, supporting C-suite
  • Exceptional organizational and communication skills
  • Results-oriented with a keen drive to complete tasks effectively
  • Ability to be flexible and adaptable to changes
  • Resourcefulness and initiative to complete tasks without much prompting
  • Cultural awareness and sensitivity
  • Proficient in the MS Office suite, and an ability to navigate through social media and virtual meeting spaces including MS Teams and Zoom

Education

  • Post Secondary education, preferably a University Degree in Business Administration, or similar discipline

Nice-to-Haves

  • Ability to record meeting minutes (not required, but an asset)