Office Coordinator

3 weeks ago

West Vancouver BC, Canada Aboriginal Housing Management Association Full time

Reporting to the Executive Assistant, the Office Coordinator's role is to provide

Reception, Administrative Support, and Office Coordination for the office. The

position also provides administrative and clerical support to the Executive

Leadership Team (ELT) as needed.

To be successful in this position, the candidate must be team-oriented; ideally,

you're very familiar with Aboriginal culture, organized, and can manage work

projects effectively.

Who we are looking for:

For a full listing of the Office Coordinator's Key Responsibilities and preferred

Knowledge, Skills, and Abilities: please see the full job posting on our website at

Training, Education, and Experience

  • Must have at least two years of post-secondary education.
  • Proficient in Word, PowerPoint, Excel, and Outlook.
  • Minimum three years experience in a similar position.
  • Knowledge of software systems: proficiency with Word, Outlook, and Excel.
  • Excellent communication, teamwork, and interpersonal skills.
  • Ability to work in a fast-paced and frequently changing environment.
  • Demonstrated initiative and ability to work independently with limited

supervision

  • Proven ability to organize multiple responsibilities simultaneously while ensuring

accuracy and timely completion of each.

  • Ability to exercise sound judgment.

(A combination of education and experience may be taken into consideration)

Critical Success Factor:

The core of our business is serving the Aboriginal community; therefore, it is a critical

success factor for any person who joins the AHMA team is to have an in-depth

understanding of Aboriginal people and Aboriginal culture, preferably with a strong

British Columbia connections.

Team members are expected to have gained this understanding through lived

experiences, whether it is from being of Aboriginal ancestry or working closely with

Aboriginal communities. Preference will be given to applicants of Aboriginal

ancestry as per Section 41 of the BC Human Rights Code (self-identify).

Chet kw'enmantumiyap – Squamish for "We are thankful to you all."

JOB DESCRIPTION - OFFICE COORDINATOR

Reports to: Executive Assistant Updated: May 2024

Located on Skwxwú7mesh (Squamish) Nation Territory in West Vancouver, BC, the Aboriginal Housing Management Association (AHMA) exists to make a difference in the Aboriginal Community we serve. We oversee the administration of operating agreements between housing providers and Aboriginal housing organizations, keeping everyone’s best interest in mind and developing and maintaining relationships of trust. Every employee on our team is integral to ensuring our success and the success of the housing providers we serve.

Reporting to the Executive Assistant, the Office Coordinator’s fundamental purpose is to provide Reception, Administrative Support, and Office Coordination for the office. However, the incumbent may also be required to provide administrative and clerical support to the Executive Leadership Team.

To succeed in this position, the candidate must be detailed and team oriented; ideally, you’re very familiar with Aboriginal culture, organized and can effectively manage work projects. This position is not eligible for the Sukoo Flexible Workplace Policy and will be required to work full-time from the West Vancouver office.

KEY RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO)

Reception

•Greeting guests and showing them to their meetings.

•Answer calls and enquiries in a professional manner.

•Managing mail; receiving, open and distributing incoming mail, preparing andsend outgoing mail.

•Ensure common areas in the office (kitchen, boardroom, supply area, reception,etc.) are kept tidy, including maintaining and ordering supplies as required.

Administration

•Familiarity with and maintain all office equipment and contracts as necessary tocarry out duties, including photocopier and any office services as required.

Coordinate schedules, appointments, reservations, travel arrangements, and anyother administrative support duties for staff as requested by the ELT or theExecutive Assistant.

•Enter a variety of data into AHMA's computer systems which may be of aconfidential nature.

•Assist with the maintenance of records and information relating to social andAboriginal housing.

•The ability to process Rent Calculations and aid with Financial Reviews.

•Compose letters, reports, and other documents as required by the ExecutiveAssistant; set up and use templates, form letters, and forms.

•May be required to research organizations and topics and produce a Briefing Notefor the ELT.

•Attend meetings as requested; may be required to take minutes, type agendas,prepare meeting material, ensure meeting rooms are properly booked and set up;and/or clean up.

•Any other administrative duties as requested by the Executive Leadership Teamor the Executive Assistant.

•In the absence of the Executive Assistant, the Office Coordinator will be requiredto conduct any duties requested by the Executive Leadership Team.

Information Technology

•Assist the Executive Assistant with any IT-related requests.

•Troubleshoot any IT issues for staff.

•Help set up and maintain equipment for staff.

•Attend scheduled meetings with the IT Account Manager.

Finance

•Manage petty cash and monthly credit card reconciliation.

•Reconcile monthly Subsidy Reports for the Finance Team.

•Maintain the Accounting filing system.

•Prepare cheques for signing and mail out when requested by the Chief FinancialOfficer.

•Make bank deposits on behalf of the Chief Financial Officer when requested.

•Support Finance Department when needed.

EDUCATION, CERTIFICATION & EXPERIENCES*:

•Must have at least two years of Post Secondary education.

•Proficient in Word, PowerPoint, Excel and Outlook.

•Minimum 3 years’ experience in similar position.

*A combination of the above may be considered.

CRITICAL SUCCESS FACTOR

The core of our business is serving the Aboriginal community; therefore, a critical success factor for any person who joins the AHMA team is to have an in-depth understanding of Aboriginal people and Aboriginal culture, preferably with strong British Columbia connections.

Team members are expected to have gained this understanding through lived experiences, whether it is from being of Aboriginal ancestry or working closely with Aboriginal communities. Preference will be given to applicants of Aboriginal ancestry as per Section 41 of the BC Human Rights Code (self-identify).

Job Type: Fixed term contract
Contract length: 26 weeks

Pay: $28.00-$30.00 per hour

Expected hours: 37.5 per week

Benefits:

  • Casual dress
  • Company events

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Monday to Friday

Education:

  • Secondary School (preferred)

Language:

  • English (preferred)

Work Location: In person

#J-18808-Ljbffr

  • Office Coordinator

    4 weeks ago

    Vancouver, BC, Canada Spexi Geospatial Inc. Full time

    At Spexi Geospatial, we’re revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We’re on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to expand, we’re seeking an experienced Office Coordinator to bolster our administrative and accounting...

  • Office and Administrative Coordinator

    1 month ago

    Vancouver, BC, Canada COBS Bread Full time

    Annual Salary: $46,000 to $48,000 depending on experience We are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown Vancouver Support Office. Tasked with providing administrative support and coordination to various departments and Executive Teams, this...

  • Office Coordinator

    4 weeks ago

    Vancouver, BC, Canada Shardeum Full time

    Founded in 2021, LayerZero’s vision is to create a community of cross-chain developers, building dApps that are no longer constrained by individual blockchain capabilities. With LayerZero's simple, generic messaging protocol, builders will develop cross-chain dApps designed to unify the power of individual blockchains. a16z, Sequoia, PayPal, Binance...

  • Office Coordinator

    17 hours ago

    Vancouver, Canada Paul Sangha Creative Full time

    Paul Sangha Creative is seeking a full-time Office Coordinator who is passionate about managing the day-to-day operations of a landscape architecture office. This role is crucial in supporting our team’s dynamic, fast-paced and collaborative culture. The Office Coordinator is a passionate, positive and supportive individual dedicated to creating a positive...

  • Proposal & Marketing Coordinator

    1 month ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management skills? If you answered yes, this might be the career for you! Heritage Office Furnishings has an immediate opening for a Proposal and Marketing Coordinator. **About Us** Heritage Office Furnishings is the No. 1 supplier of office furnishings and...

  • Office Coordinator

    1 month ago

    Vancouver, Canada ThunderSoft Full time

    Summary: The main function of an office coordinator to supervise and coordinate the activities of office workers. A typical office coordinator is responsible for general project and office management, including a substantial variety of correspondence, records and accounts. Job Responsibilities: - Develop and maintain a system for managing office routine. -...

  • Office Coordinator

    1 week ago

    Greater Vancouver Regional District, BC, Canada Waypoint Full time

    POSITION OVERVIEWWaypoint is seeking an Office Coordinator to support the management of the Metro Vancouver offices and branches to ensure smooth operations. This role will work closely with office and branch leadership, and external third parties to coordinate services and facilities for the staff. The ideal candidate must be forward-thinking, have strong...

  • Office Coordinator

    2 weeks ago

    Greater Vancouver Regional District, BC, Canada Waypoint Full time

    POSITION OVERVIEWWaypoint is seeking an Office Coordinator to support the management of the Metro Vancouver offices and branches to ensure smooth operations. This role will work closely with office and branch leadership, and external third parties to coordinate services and facilities for the staff. The ideal candidate must be forward-thinking, have strong...

  • Office Coordinator

    7 days ago

    Greater Vancouver Regional District, BC, Canada Waypoint Full time

    POSITION OVERVIEWWaypoint is seeking an Office Coordinator to support the management of the Metro Vancouver offices and branches to ensure smooth operations. This role will work closely with office and branch leadership, and external third parties to coordinate services and facilities for the staff. The ideal candidate must be forward-thinking, have strong...

  • CLINICAL COORDINATOR

    1 day ago

    Vancouver, BC, Canada Snore MD Full time

    Snore MD is a world class sleep clinic that’s expanding in British Columbia and Alberta. We combine 5 star patient care with an exceptional team-first environment to provide a select few, highly qualified individuals, a truly unique opportunity to take their careers to – a – whole – new – level!Accepting highly qualified applicants for CLINICAL...

  • CLINICAL COORDINATOR

    21 minutes ago

    Vancouver, BC, Canada Snore MD Full time

    Snore MD is a world class sleep clinic that’s expanding in British Columbia and Alberta. We combine 5 star patient care with an exceptional team-first environment to provide a select few, highly qualified individuals, a truly unique opportunity to take their careers to – a – whole – new – level!Accepting highly qualified applicants for CLINICAL...

  • Office Coordinator

    1 month ago

    Vancouver, Canada Urban Systems Full time

    **About the Opportunity** If you're a self-starter who is motivated by providing top-notch service and support, our Vancouver branch is looking for someone to join us as an Office Coordinator. Do you like changing from task to task throughout your day? Can you stay calm in the face of changing priorities while keeping a welcoming and upbeat tone? If...

  • Personal & Corporate Executive Assistant

    4 weeks ago

    West Vancouver, Canada Real Estate Family Office Full time

    **The Company**: A successful company with business interests and major investments in a variety of areas, including real estate, lending, and private equity. **The Role**: **Personal & Executive Assistant to the Company Founders**. This couple is very busy in terms of their business lives, travel schedules, social calendars, and their older childrens...

  • Office Coordinator

    3 weeks ago

    Greater Vancouver Regional District, BC, Canada Waypoint Full time

    POSITION OVERVIEW Waypoint is seeking an Office Coordinator to support the management of the Metro Vancouver offices and branches to ensure smooth operations. This role will work closely with office and branch leadership, and external third parties to coordinate services and facilities for the staff. The ideal candidate must be forward-thinking, have...

  • Office Coordinator

    5 days ago

    Vancouver, Canada Circle Productions Full time

    Circle Productions is hiring! We’re looking for an **Office Coordinator** to start in our Vancouver office ASAP. **What is the role?** The Office Coordinator is a full-time position which involves reception, administrative and executive assistant duties. Being stationed at our front desk, you will find yourself at the epicenter of our office, greeting...

  • Executive Coordinator to the Chief Finance Officer

    6 days ago

    Vancouver, BC, Canada The Nature Conservancy Full time

    The Nature Conservancy Executive Coordinator to the Chief Finance Officer (55055) Tulsa , Oklahoma Apply Now OFFICE LOCATION This position must be located in the DC Metro Area as they are requiredto come into the office at least three days a week and/or when the CFOis in the Arlington Office. #As a science-based organization, wedevelop innovative,...

  • Health and Safety Coordinator

    1 month ago

    Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings has been revolutionizing workspaces and shaping the future of work since 1979. As the premier supplier of office furnishings and related services in British Columbia, we're committed to providing a safe and healthy workplace where people thrive. Our diverse team, innovative solutions, and unwavering dedication to set industry...

  • Office Coordinator

    1 month ago

    Vancouver, Canada Burrard International Full time

    **SUMMARY** The Office Coordinator at Burrard International is an important member of the head office team who stewards our friendly, fun, collaborative culture and ensures that the office runs efficiently. This role welcomes guests to our downtown Vancouver office and as such works full-time and onsite. Someone who is friendly, motivated, organized, and...

  • Office Coordinator

    1 month ago

    Vancouver, Canada Burrard Properties Full time

    **SUMMARY** The Office Coordinator at Burrard International is an important member of the head office team who is charged with the stewardship of our friendly, fun, collaborative culture and ensuring that the office runs efficiently. This role welcomes guests to our downtown Vancouver office and as such works full-time and onsite. Someone who is friendly,...

  • Community Relations and Office Coordinator

    3 weeks ago

    Vancouver, BC, Canada WizeHire, Inc Full time

    A Real Estate Public Relations Firm is looking for a proactive and highly organized Office and Project Manager to provide professional support to our Firm's Principal, Directors, and Project Managers. This individual will play a crucial role in coordinating ongoing public consultation proj... A Real Estate Community Relations Firm specializing in...