Office Coordinator

4 weeks ago

Vancouver, Canada Urban Systems Full time

**About the Opportunity**

If you're a self-starter who is motivated by providing top-notch service and support, our Vancouver branch is looking for someone to join us as an Office Coordinator. Do you like changing from task to task throughout your day? Can you stay calm in the face of changing priorities while keeping a welcoming and upbeat tone? If organization is your mainstay, you are energized working with lots of different people, and you have some know-how in MS Office Suite, let's connect

In this full-time role, you will play a key part in supporting our Urban Systems community and will put your skills to work to support our business in the following ways:

- **Office Coordination.** Act as the first point of contact by greeting guests and coordinating telephone general inquiries. Acting as a contact for Health & Safety office procedures, ensuring the common areas are clean and organized throughout the day, including daily checks and maintenance and general cleanup.
- **Meeting and Event Coordination.** Coordinate meetings, room bookings, catering requests, and staff functions.
- **Travel Coordination.** Be a main point of contact for travel-related requests.
- **Financial Coordination.** Support accounting processes such as Visa reconciliation, bank deposits, AR tracking, invoice coding, timesheet approval, expense approval, petty cash management and reconciliation, and general office purchases.
- **Operational and Premises Support.** Keep up on office inventory and ordering office supplies, arrange for couriers/ mail, keep common areas clean and organized, manage equipment bookings and other office errands, help with security and office orientations, and building maintenance.
- **Project support**: support project leaders and teams with administrative tasks and prepare, format, edit and proofread visually appealing proposals, correspondence, documents, graphics, and presentations as needed.
- **Internal Team Support and other duties as required.**

**About You**
- You are quality focused - you are committed to working hard and providing an exceptionally high quality of work for all your clients, but you know how to have fun in your work too.
- You enjoy being in service - supporting the needs of people efficiently and effectively makes you happy.
- You get energized collaborating with people - you genuinely enjoy establishing relationships and rapport with different types of people while working cooperatively to reach a common goal.
- You are adaptable - change can be hard, but you are able to quickly shift and respond positively to changing conditions, priorities and technologies.
- You have superior time management skills - you can juggle multiple deliverables simultaneously, seeing the big picture while still paying close attention to the small details.
- You possess a growth mindset - you see your progress as incremental, and you are always keen to learn and grow over time.
- You enjoy and are experienced working in Word, Outlook and Excel - MS Office Suite is your thing.
- You are confident working with numbers - numbers don't scare you, and you have basic knowledge and aptitude for financial administration and accounting principles

**About Us**

Urban Systems is an employee-owned inter-disciplinary community consulting firm with deep Canadian roots. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 600 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It's our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We're searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

**Our Commitment to You**

Are you looking for a meaningful challenge and to create impact in your community? Join a tight-knit team of professionals at Urban Systems and be part of our mission to build vibrant communities across Canada. Here's what you can expect as part of our team:

- **Competitive Compensation. **Your skills and contributions are valued. You'll receive competitive compensation, extended health, dental, vision care coverage, and more.
- **Paid Time Off**. We understand the importance of taking time off to recharge and spend time with loved ones Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.
- **Saving for the Future**.** **To help you achieve your long-term financial goals, w

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