Office Coordinator

2 weeks ago

Vancouver BC, Canada Spexi Geospatial Inc. Full time

At Spexi Geospatial, we’re revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We’re on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to expand, we’re seeking an experienced Office Coordinator to bolster our administrative and accounting endeavours.

Location:

In this position, you will be working out of our exciting new office in the 800 block of Powell Street, offering a dynamic work environment. Additionally, we provide flexibility for occasional remote work, when needed.

About you:

We’re seeking an individual passionate about office management, with a keen eye for detail and a proactive approach to their work. If you thrive on taking ownership of your responsibilities and enjoy building processes from scratch, we want to hear from you.

Responsibilities:

  • Lead the set-up of our new office space, ensuring compliance with WorkSafeBC regulations to create a safe and healthy work environment.

  • Coordinate office activities and operations to ensure efficiency and compliance with company policies.

  • Support HR functions, including onboarding support, event planning, benefit enrolment, training and development support when needed.

  • Manage travel planning and bookings for company requirements.

  • Manage office supplies inventory and place orders when necessary.

  • Assist with accounting tasks such as processing invoices, expenses reports and other tasks.

  • Assist with special projects and tasks as needed.

What you Bring:

  • 2+ years of prior experience as an office coordinator or in a similar administrative role

  • Strong Organizational and multitasking skills

  • Excellent communication and interpersonal skills

  • Proficient in MS Office Suite and basic accounting software

  • Proactive nature with the ability to take initiative and work independently.

  • Attention to detail and problem-solving skills.

  • Knowledge of office management procedures and basic accounting principles.

Bonus:

  • Additional certifications in office administration or related areas.

  • Proficiency in implementing and managing cloud-based office tools such as Google Workspace or Microsoft 365, streamlining document management, collaboration, and communication processes.

  • Experience in coordinating technology setups for new hires, including account setups, and troubleshooting common IT issues, ensuring a smooth onboarding experience for all employees.

Benefits & Perks:

Joining Spexi Geospatial means being part of a supportive and dynamic team. Here’s what we offer:

  • Friendly casual environment

  • Flexible hours

  • Medical, Dental, vision health benefits

  • Opportunities for continuous professional development and career growth

  • An inclusive workplace culture that values diversity and individual contributions

Spexi believes that in order to promote innovation and creativity, employees must feel supported and valued. We are committed to providing a positive and inclusive work environment where everyone can thrive and contribute to our mission.

To apply please submit your resume and cover letter via our job board.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ education and experience best meets the needs of the position. Only individuals selected for interview will be contacted.

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