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Administrative Assistant | Charlottetown, PE

4 months ago

Charlottetown PE, Canada Cox & Palmer Full time €18 - €22
Administrative Assistant | Charlottetown, PE

Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.

We currently have an opening for an Administrative Assistant in our Charlottetown office.

Administrative Assistant | Charlottetown, PE

Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.

We currently have an opening for an Administrative Assistant in our Charlottetown office.

SUMMARY OF RESPONSIBILITIES
  • Prepares, reviews and edits a wide range of legal documents and correspondence of a confidential nature, transcribing dictation as needed;
  • Creates and maintains a filing system; opens and closes files in a timely fashion. Performs conflict searches, external searches, and processes client intake forms;
  • Manages incoming and outgoing mail, e-mail, faxes and phone calls in a confidential, organized and efficient manner;
  • Establishes and maintains a current calendar of events and a deadline reminder system for assigned lawyer(s) – arranges meetings and schedules appointments;
  • Prepares statements of account (pre-bills), receipts incoming cheques and requests outgoing cheques, prepares lawyer expense claims and closes transactions;
  • Acts as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal and government departments as requested;
  • Where applicable, reviews court lists, posts/tracks time, and prepares and maintains clients’ records (e.g. minute books);
  • Other related and administrative duties as assigned.
SKILLS & QUALIFICATIONS
  • Degree or diploma in legal administration, business, office administration or an acceptable combination of education and experience;
  • Two to three years of experience working in an office administration position;
  • Above average proficiency in Microsoft applications including Word and Outlook; proficient in Microsoft PowerPoint and Excel;
  • Excellent written and verbal communication skills;
  • Organized approach to multitasking in a high activity environment;
  • Ability to work independently as well as in a team environment;
  • Ability to handle highly sensitive situations in a professional, confidential, and courteous manner.

Cox & Palmer, PEI provides a competitive compensation and benefits package including:

  • Wage range – $18-$22 an hour, which is determined by experience;
  • Paid sick days, along with four personal days;
  • Firm paid Health, Dental, and Life insurance plans;
  • Group Pension Plan with employer matching contributions;
  • Employee and Family Assistance Program;
  • An annual Health and Fitness Allowance.
APPLY

This position will remain posted until successfully filled. Qualified candidates who are interested in this position should send a covering letter and resume to:
Sam Doyle
Cox & Palmer – Charlottetown Office
sdoyle@coxandpalmer.com

We thank all candidates for their interest in Cox & Palmer; however, only those selected for an interview will be contacted.

APPLY NOW

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Cox & Palmer is committed to equity, diversity and inclusion in the workplace and is a member of the Canadian Centre for Diversity & Inclusion, Pride at Work Canada and the Law Firm Diversity and Inclusion Network (LFDIN).

We currently have an opening for a Corporate Paralegal in our Charlottetown office.

We currently have an opening for a Property Paralegal in our Charlottetown office.

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