Administrative Assistant

1 week ago


Charlottetown, Canada Atlantic Baptist Housing Full time

**Position Summary**:
**Key Responsibilities**:
Executive Support:

- Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize meeting agendas, minutes, and presentations.
- Coordinate and Support the Quarterly Board of Director Meetings
- Coordinate and Support the meetings of the Spencer Home Foundation
- Assist in the preparation of reports, proposals, and other documents as needed.

Administrative Services Support:

- Collaborate with the Manager of Administrative Services to support administrative tasks and projects.
- Maintain accurate and organized records, files, and databases.
- Assist in the coordination of events, workshops, and training sessions.
- Provide general administrative support, including filing, photocopying, and ordering office supplies.

Communication:

- Serve as a liaison between the Executive Director, staff, residents, families, and external stakeholders.
- Draft, edit, and proofread documents and communications.
- Ensure clear and effective communication within the organization.

Project Management:

- Assist in the planning and execution of special projects and initiatives.
- Monitor project timelines and deliverables, providing regular updates to the Executive Director and Manager of Administrative Services.
- Conduct research and compile data for various projects and reports.

Office Management:

- Oversee the maintenance and organization of the Executive Director office.
- Ensure the confidentiality and security of sensitive information.
- Perform other duties as assigned to support the efficient operation of the executive office.

Qualifications:

- Post-secondary education in office administration, business administration, or a related field.
- Minimum of 3 years of experience in an administrative support role, preferably in a healthcare or long-term care setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to handle multiple tasks and prioritize effectively.
- High level of professionalism, discretion, and confidentiality.
- Excellent interpersonal skills and the ability to work collaboratively with diverse teams.

Working Conditions:

- Full-time position, Monday to Friday, with bi-monthly meetings that take place after regular business office hours. Request for a flexed schedule on those days may be requested in advance.
- Office environment with regular interaction with staff, residents, families, and external partners.

**Job Type**: Fixed term contract
Contract length: 6 months

Pay: $23.50-$26.50 per hour

Ability to commute/relocate:

- Charlottetown, PE C1A 6C5: reliably commute or plan to relocate before starting work (required)

**Language**:

- English (required)

Work Location: In person



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