Weekend Office Administrator

4 weeks ago


Ottawa ON, Canada Roman Catholic Episcopal Corporation of Ottawa, The Full time €18

Parish Office Administrator (St. Many of our parishioners come from the surrounding Merivale and Meadowlands community, some join us from other parts of Ottawa. Maurice Parish is a Catholic religious, non-for-profit organization that serves a community of over 2,000 parishioners. As we embrace missionary discipleship as a parish, we are seeking a manager who shares our aspirational values and is seeking an opportunity to put their professional skills to work in our Catholic community.
In consultation with the Senior Pastor and the Parish and Human Resources Manager, the Parish Office Administrator plays an integral role in supporting the vision, mission, and core values of St. The Parish Office Administrator provides general office support to the clergy, staff, congregation, and committees, to support the ministries and mission of St. This work includes, but is not limited to, ministry and event registration, data and records management, phone and email support, office supplies and inventory management, communications work, scheduling and managing use of church space by parish and outside groups, supporting church ministries and committees, providing administrative support to the senior pastor, and collaborating with volunteers. The Parish Office Administrator is an essential resource person for both members and non-members, and a welcoming and responsive presence in our church’s office.
Administrative Support
Provide a welcoming, joyful, and helpful presence in the parish office.
Maintains the cleanliness and orderliness of the parish office.
Opens and closes the church and office.
Respond to requests for information and resources via email, telephone, and in-person visits.
Provide administrative support to the senior leadership team, including making document copies, sending out mailings, etc.
Place office orders for supplies and equipment and coordinate with vendors as authorized.
Assist the senior pastor with scheduling appointments and administrative duties, as needed.
Maintain parish records and database, including financial, membership, diocesan, sacramental and other operational data, keeping them up-to-date and accurate.
Communicate regularly with HR Manager and Facilities Manager about facilities-related needs, including set-up and clean-up for special events.
Assist in coordination of special events, as needed.
Coordinates office support during times of leave and absence to ensure that all administrative responsibilities are fulfilled.
Provide administrative support to the clergy and Sacramental Coordinator, including preparing letters of reference & sacramental certificates, updating sacramental registries, completing diocesan reports, making document copies, sending out mailings, updating the Book of Remembrance etc.
Aid with tracking the liturgical calendar and planning for church events, as needed.
Minimum 3 years of office experience, including communications.
Strong writing and grammar skills, including proofreading.
Proficiency in word processing, spreadsheet, and database applications.
Demonstrated organizational skills, including calendaring, project coordination, and prioritization.
1 year term contract, with the possibility of extension
~ early morning, evening and weekend availability may be required

Hourly Wage: $18.00 per hour
This competitive process will remain open to applicants until 22:00 hours on Saturday, May 18 , 2024 , or until the vacancy has been filled.



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