Temporary Purchasing Administrator

4 weeks ago

Calgary AB, Canada H&R Block Canada Full time

TEMPORARY PURCHASING ADMINISTRATOR (12-month term employment with benefits)

Calgary, AB (Hybrid In-Office)

For over 60 years, H&R Block has prepared taxes for millions of Canadians annually. Headquartered in Calgary, Alberta, we serve taxpayers in more than 1,000+ offices, through our upload from home service, and online with our DIY tax software. Our dedicated team of Tax Experts use the latest in electronic processing and filing technology to prepare all types of returns, including personal, small business, corporate, farm, trucker, fishing, U.S., rental, and estate.

Becoming an H&R Block Associate is an opportunity to grow with the strongest brand in the tax preparation industry. We are looking for people who want to provide help and inspire confidence in our clients and communities. We know that the ability to deliver outstanding client service starts with having the best talent on our team, and if you want to be part of our success story then we want to hear from you

Duration:

This temporary role will support the Procurement Team for a period of 12 months.

The Opportunity:

Reporting to the Manager, Accounting, the Temporary Purchasing Administrator will assist in the procurement of office-related goods such as office supplies, marketing materials, IT equipment, and vendor services. The candidate will maintain accurate order records and ensure compliance with company procurement and sourcing policies and procedures.

This position is based in Calgary and offers a hybrid work schedule, with 3 days per week in-office.

Key Areas of Responsibility:

  • Order Processing:
    Prepare and process purchase orders and requisitions for supplies and equipment.
  • Supplier Coordination:
    Communicate with suppliers to obtain quotes, follow up on orders, and resolve any delivery issues.
  • Record Keeping:
    Maintain accurate records of procurement activities for audit trail purposes, including supplier information, purchase orders, and inventory levels.
  • Compliance:
    Ensure all procurement activities comply with company policies, industry standards, and relevant procurement best practices.
  • Documentation:
    Prepare and manage procurement documentation, including contracts, agreements, and correspondence.
  • Cost Management:
    Track and analyze procurement costs to identify opportunities for cost savings.
  • Reporting:
    Generate and distribute procurement reports to management as required.
  • Support:
    Provide general administrative support to the Procurement team, including scheduling meetings, preparing agendas, and taking minutes.
  • Vendor Management:
    Establish and maintain relationships with vendors, ensuring effective communication and business requirements are met.
  • Inventory Management:
    Monitor inventory levels in collaboration with our suppliers and business units to ensure that stock is available to meet organizational needs. Collaborate with supplier warehouse and logistics teams to manage reordering processes and minimize disruptions.
  • Assist with reviewing and validating a high volume of invoices to support our Operations team.

Key Qualifications:

  • High school diploma or equivalent required.
  • Associate’s degree or higher in Business Administration, Supply Chain Management, or a related field would be considered an asset.
  • Proven experience in procurement, supply chain management, or a related administrative role is highly desirable.
  • Experience with procurement processes and be proficient in maintaining accurate records and documentation.
  • Understanding of industry standards and relevant provincial regulations is essential.
  • Familiarity with procurement software or ERP systems would be a definite asset.
  • Proficiency in MS Office Suite.
  • Strong organizational and time-management skills to manage multiple priorities effectively in a fast-paced environment.
  • Excellent written and verbal communication skills for clear and professional interactions.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Demonstrated ability to work independently with minimal supervision and collaboratively as part of a team.
  • Keen attention to detail and accuracy in all tasks.
  • Organized, detail-oriented, and strong communication and negotiation skills.

Do you have a passion for Purchasing, along with the skills and qualifications required for this GREAT opportunity?

If so, we invite you to send your resume to employment.opportunities@hrblock.ca, including the position title in the subject line.

We encourage all interested individuals to apply. Successful candidates must have legal authorization to work in Canada on a full-time basis for any employer. Proof of legal authorization to work in Canada will be required as part of the recruitment process. Only those candidates selected for an interview will be contacted.

H&R Block fosters a workplace in which individual differences are recognized, appreciated, and respected. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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