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Accounting Administrator

1 month ago

Calgary, Canada Habitat for Humanity Southern Alberta Full time

**Accounting Administrator**

**Type: Temporary, (6) Months Contract (with possibility for extension)**

Full-Time (40 hours per week)

**Reports To**: Vice President Finance

**Direct Reports**: None

**About Habitat for Humanity**

Habitat for Humanity is one of the most trusted and recognized non-profit brands in the world. As a homebuilder and developer, Habitat brings the community together to help families build strength, stability and independence through affordable homeownership. With the help of sponsors, donors, community partners and volunteers, we build homes alongside future Habitat homeowners to provide a solid foundation for better, healthier futures. Families purchase their homes with no down payment and no interest, and mortgage payments never exceed more than 30 percent of each family’s total household income.

Habitat helps families who hold essential jobs in the community, such as healthcare aides, social workers, teachers’ aides and construction workers, who would not otherwise qualify for a traditional mortgage. In 2023, Habitat delivered more than $10 million in affordable housing, with plans for an additional $24 million underway.

Habitat Southern Alberta also operates one of the largest and most successful ReStore operations in Canada. The ReStore is a social enterprise that sells new and gently used furniture, appliances, and building materials. Products are donated by businesses and households and proceeds from the sale of these items support Habitat. With three retail outlets (two in Calgary and one in Medicine Hat) and an online store, our ReStores are a large enterprise with more than 40 staff and revenues targeted at $6M, contributing $1.8M to Habitat’s mission.

Habitat was established in 1990 and has built in 37 communities across Southern Alberta. Habitat has partnered with more than 385 families, affecting the lives of more than 1,150 children.

**Purpose**

**Key Responsibilities**

**Banking**:

- Responsible for monitoring and posting transactions for all bank accounts.
- Process receivables and payables EFTs.
- Monthly reconciliations of all bank accounts.

**Program Support**:

- Responsible for posting all transactions related to mortgages, tenancies, buybacks, foreclosures and other miscellaneous homeowners’ transactions.
- Reconcile mortgage remittance bi-monthly and update any payment changes as necessary.

**Fund Development Support**:

- Provide copies of donations to Fund Development for proper revenues coding.
- Generate invoices and follow up on payments.
- Assist Fund Development in generating revenues reports from Salesforce to verify total revenues by campaign, events and/or FD class.
- Reconcile Salesforce revenues with QuickBooks revenue.
- Ensure processing of donations is CRA compliant.
- Monitor deferred revenues and work with Fund Development and Finance to match revenues with expenses on an ongoing basis.

**Financial Accounting and Reporting**:

- Ensure accurate recording of transactions.
- Reconcile balance sheet accounts and follow up with relevant staff regarding variances.
- Prepare GST and PSB rebate filing quarterly.
- Maintain asset lists, schedules and depreciation posting for Capital Asset Management.
- Assist with preparation of working papers, lead sheets, formal financial statements and notes to the financial statements for the year-end audit.
- Prepare, review and send monthly financial statements to each department. Coordinate with departmental managers regarding variances.
- Administer ad hoc projects and reconciliations as required.

**Qualifications**
- Bachelor’s degree or diploma in accounting or enrolled in intermediate level of professional accounting designation program. Equivalent experience will be considered.
- Minimum 3 years of related Canadian intermediate accounting experience required. Experience in the Not-for-Profit Sector an asset.
- Solid understanding of full cycle accounting.
- Excellent critical thinking skills with track record of improving processes and procedures.
- Strong analytical skills with a high attention to detail.
- Self-starter with ability to analyze and interpret - not just report.
- Able to effectively collaborate with others to achieve results.
- Detail-oriented with the ability to effectively prioritize and execute tasks in a deadline driven environment.
- Excellent written and oral communication skills - Ability to communicate clearly to all levels of organization.
- Experience with grant reporting and administration is considered an asset.
- Experience with Salesforce or other CRM software preferred.
- Experience with accounting software, QuickBooks Enterprise preferred.

**Application Deadline: September 15, 2024**

**Job Types**: Full-time, Fixed term contract

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site gym
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: Hybrid r