Administrative Assistant

2 months ago

Calgary, Canada The Salvation Army Community Services (Calgary) Full time

**Administrative Assistant**

**Position Type**: Temporary Full Time - 40 hours per week

**Location**: Downtown, Calgary

**Position Summary**

This position provides administrative and/or special project support for the Director of Facilities.

**Hours/Schedule**

Temporary Full-Time 40 hours weekly

Monday - Friday, 7:30 am to 4:00 pm; Expected End Date: March 31, 2025

**What you will be doing in your role**
- Draft and type correspondence ensuring accuracy and assignments are prioritized.
- General office duties like answering the phone, photocopying, distributing materials, sending and receiving faxes, and resolving routine inquiries.
- Order stationery and maintain adequate office supplies as needed through the internal ordering protocols; develop and maintain filing systems.
- Perform administrative and clerical functions and ensure quality service delivery including:
a) In conjunction with Director of Facilities, maintaining a system for distributing

b) Performing timekeeper functions in UltiPro for Director of Facilities

c) Tracking staff requested time off (vacation, lieu time, etc.)

d) Processing work orders, purchase requisitions, invoices, and entering data in spread sheet

e) Printing and maintaining current copies of Workers’ Compensation clearance letters for each project

f) Requesting, and recording current Commercial General Liability insurance documents for all contractors

g) Tracking and submitting data for The Salvation Army Management Information System (SAMIS)
- Schedule and keep track of Director of Facilities meetings, as requested; schedule other meetings, prepare agenda, and take minutes; type and circulate minutes as requested by the Director of Facilities.
- Create graphic and text elements for laser cutting and engraving; operate laser cutting equipment.
- Liaise with government agencies, as requested by supervisor (e.g., Calgary Fire Department, Alberta Health Services).
- Compile emergency evacuation reports and prepare summary for distribution.
- Prepare Health and Safety Building Inspection Report forms; schedule inspections and assist with room access; distribute reports to respective departments and follows-up on unresolved deficiencies.
- Schedule fire drills; schedule and track vendor fire and safety equipment inspections.
- Draft and prepare presentations (including PowerPoint, brochures, invitations, certificates).
- Schedule facilities staff for mandatory training when required.
- Attend Workplace Health and Safety Committee meeting.

**Required Education, Experience and Competencies**
- Completion of an Administrative Professional, or similar certificate and/or course.
- Police Information Check (PIC) with Vulnerable Sector Search
- Child Intervention Check
- Three years but less than five years of prior related experience in administrative position and working with office equipment and tools.
- Proficient skills in Microsoft Office (WORD, Excel, PowerPoint, Outlook and MS Teams.)
- Familiar with database software; attention to detail, problem solving and analytical skills.
- Excellent verbal and written communication skills.
- Strong time management skills and able to prioritize tasks.
- Ability to multitask and be flexible to change tasks without prior notice.
- Strong sense of integrity and confidentiality with professional ethics
- We thank all applicants and those selected for an interview will be contacted._

**Mission and Core Values**

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Our values underpin all that we do:
**Hope**: We give hope through the power of the gospel of Jesus Christ.

**Service**: We reach out to support others without discrimination.

**Dignity**: We respect and value each other, recognizing everyone’s worth.

**Stewardship**: We responsibly manage the resources entrusted to us.

**Job Types**: Full-time, Fixed term contract

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Calgary, AB: reliably commute or plan to relocate before starting work (required)

Work Location: In person

  • Administrative Assistant

    5 months ago

    Calgary, Canada West Coast Reduction Full time

    Based out of our Calgary Plant, we are hiring an Administrative Assistant. The Administrative Assistant is responsible for invoicing related to finished goods customers, in addition to general accounting and administrative duties in support of the WCRL Calgary Division. ACCOUNTABILITIES Finished Goods Accounting - Accurate data entry of domestic sales into...

  • Administrative Assistant

    2 months ago

    Calgary, Canada Iyanli Full time

    We are looking for a detail-oriented Administrative Assistant to provide clerical support to the office. The Administrative Assistant will manage schedules, handle correspondence, and assist with daily office operations. **Responsibilities**: - Organize files and maintain office supplies. - Schedule meetings and appointments. - Assist with data entry and...

  • Administrative Assistant

    4 weeks ago

    Calgary, Alberta, Canada SKYTRACK IMMIGRATION LTD Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SKYTRACK IMMIGRATION LTD. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...

  • Administrative Assistant

    4 weeks ago

    Calgary, Alberta, Canada SKYTRACK IMMIGRATION LTD Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SKYTRACK IMMIGRATION LTD. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...

  • Administrative Assistant

    2 months ago

    Calgary, Canada West Coast Reduction Full time

    Based out of our Calgary Plant, we are hiring an Administrative Assistant. The Administrative Assistant is responsible for invoicing related to finished goods customers, in addition to general accounting and administrative duties in support of the WCRL Calgary Division. WHY JOIN OUR TEAM? - Build a stable career at a reputable company with more than 450...

  • Administrative Assistant

    4 weeks ago

    Calgary, Alberta, Canada Gurpreet Aulakh Professional Law Corporation Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Gurpreet Aulakh Professional Law Corporation. As an Administrative Assistant, you will provide administrative support to our lawyers and staff, ensuring the smooth operation of our office.Key Responsibilities:Provide...

  • Administrative Assistant

    4 weeks ago

    Calgary, Alberta, Canada Gurpreet Aulakh Professional Law Corporation Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Gurpreet Aulakh Professional Law Corporation. As an Administrative Assistant, you will provide administrative support to our lawyers and staff, ensuring the smooth operation of our office.Key Responsibilities:Provide...

  • Administrative Assistant

    2 months ago

    Calgary, Canada ONSITE3D Ltd Full time

    **Summary of Position**: The Administrative Assistants to the Calgary office provides support to the management team, other employees, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive. **Administrative Assistant Job Responsibilities** **Office...

  • Administrative Assistant

    4 weeks ago

    Calgary, Alberta, Canada SkySail Immigration Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SkySail Immigration. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...

  • Administrative Assistant

    4 weeks ago

    Calgary, Alberta, Canada SkySail Immigration Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SkySail Immigration. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...

  • Administrative Assistant

    1 month ago

    Calgary, Alberta, Canada CB Canada Full time

    Administrative Assistant OpportunityCB Canada is seeking an experienced Administrative Assistant to join their dynamic team in Calgary. As the Administrative Assistant, you will be responsible for maintaining and distributing legal documents, managing and organizing documents in paper or electronic filing systems, calendar management, and attending meetings...

  • Administrative Assistant

    1 month ago

    Calgary, Alberta, Canada CB Canada Full time

    Administrative Assistant OpportunityCB Canada is seeking an experienced Administrative Assistant to join their dynamic team in Calgary. As the Administrative Assistant, you will be responsible for maintaining and distributing legal documents, managing and organizing documents in paper or electronic filing systems, calendar management, and attending meetings...

  • Administrative Assistant

    5 months ago

    Calgary, Canada AP Dynamics Inc. Full time

    AP Dynamics is looking for a talented and motivated Administrative Assistant to join our team in Calgary, AB. The Administrative Assistant will be responsible for the following duties: - Create and issue invoices related to projects - Maintain Vendor relationships and enter payables - Complete the monthly payroll process. - Manage the employee benefits...

  • Administrative Assistant

    4 weeks ago

    Calgary, Alberta, Canada PARAMOUNT AGRO GROUP LTD Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Paramount Agro Group Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team,...

  • Administrative Assistant

    4 weeks ago

    Calgary, Alberta, Canada PARAMOUNT AGRO GROUP LTD Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Paramount Agro Group Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team,...

  • Administrative Assistant

    4 weeks ago

    Calgary, Alberta, Canada Metis Builders Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Metis Builders Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including...

  • Administrative Assistant

    4 weeks ago

    Calgary, Alberta, Canada Metis Builders Ltd Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Metis Builders Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including...

  • Administrative Assistant

    4 weeks ago

    Calgary, Alberta, Canada VIBRANT MASSAJE Full time

    Job Title: Administrative AssistantVibrant Massaje is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support to our team,...

  • Administrative Assistant

    4 weeks ago

    Calgary, Alberta, Canada VIBRANT MASSAJE Full time

    Job Title: Administrative AssistantVibrant Massaje is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support to our team,...

  • Administrative Assistant

    5 months ago

    Calgary, Canada Pomeroy Lodging LP Full time

    **We are looking for an Administrative Assistant to join our team!** Are you a detail-oriented multitasker with strong administrative skills looking for an exciting one-year contract opportunity? This is the perfect job for you! As the Administrative Assistant, you'll be a crucial part of our operational success, with the autonomy to drive key decisions....