Office Administrator

4 weeks ago


Ottawa ON, Canada CQ Search Group Ltd. Full time

MUST BE BILINGUAL - ENGLISH & FRENCHPrimary Responsibilities:Provide day-to-day office Administrative Support to the CEO in areas including documentation, mailing/courier, schedules, meeting coordination, record of minutes, events planning, travel arrangements and interdepartmental office logistics.All office and reception related duties including electronic filing, copying, scanning, receive & distribute incoming mail, assemble & distribute corporate packages, document control, data entry, courier, sending/receiving e-mail and assigned internet related research.Order and maintain office supplies inventory, arrange business meetings including coordinating meeting location, employee schedules, travel & lodging arrangementsProvide day-to-day confidential Human Resources administrative related support in areas such as vacation/sick leave tracking, employee health & insurance benefits enrollment and co-ordination, and Payroll related administration. Work with management to ensure individual employee performance objectives & annual reviews are maintained on an ongoing basisProvide Finance area related support including bank & petty cash transactions, purchase orders creation and tracking, invoicing, cheque runs and detailed financial record keepingAdministrative support with time sensitive Contracts and Intellectual Property document filing (hard copy & electronic) and ensuring ongoing maintenance of associated Contracts logOther assigned duties and responsibilities.Essential Qualifications:2-3 years related work experience in office corporate environment.Post-secondary education in business/office administration related program.Excellent English communication skills.Highly organized, ability to work independently in a fast paced professional office environment.Demonstrated ability to work closely with all disciplines, innovative thinker, a strong sense of professionalism, responsibility, accountability, and integrityAdvanced working knowledge of MS Office including Word, Excel, PowerPoint, Outlook and the internet. Accounting related software a preferred asset.



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