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Administrative Coordinator, Registration

3 months ago

Toronto ON, Canada Girl Guides of Canada Full time

Girl Guides of Canada–Guides du Canada (GGC), a national membership-based organization, empowers every girl in Guiding to discover herself and be everything she wants to be. Our mission is to be a catalyst for girls empowering girls. Together, we’re building our vision of A better world, by girls.Girl Guides of Canada is seeking a Administrative Coordinator, Registration & Stakeholder Relations*Hybrid work arrangement. Location: 180 Duncan Mill Rd., Toronto, ONAbout This OpportunityReporting to the Chief Stakeholder Relations Officer in this role, you will be part of the Registration & Stakeholder Relations Team. As an Administrative Coordinator supporting Registration & Stakeholder Relations you will have excellent organizational, communications, and administrative skills. The successful candidate will possess strong problem-solving abilities, technical proficiency, and project coordination experience. If this sounds like a good fit, we’d love to hear from youIn this role, you will:Provide direct administrative support to the Chief Stakeholder Relations Officer including flow of communications, meeting management (scheduling, agenda preparation, tracking tasks), document preparation (presentation materials, memos), and following up on action items assigned to the CSRO and direct reports.Continuously seek out efficiencies to make processes easier, including introducing consistency across the Registration & Stakeholder Relations team’s administrative functions.Take initiative to complete action items assigned to the CSRO, including preparing draft content (e.g., responses to letters/e-mails, presentations, memos, etc.) on behalf of the CSRO.Collate and compile information for projects and meetings as required.Coordinate and support creation of Registration & Stakeholder Relations bi-monthly meetings, agendas and materials.Provide support to coding and processing department payables.Gather content, format, and copy edit materials for newsletter submissions.Create and maintain electronic filing systems and SharePoint sites and support the implementation of new technology and systems.Support recruitment, onboarding and coordination of senior volunteers and committees that work with the Registration & Stakeholder Relations department.Liaise with other departments as required, working collaboratively to solve issues and develop ideas for process improvement.Foster and maintain strong internal client relations with staff and volunteers.Apply organizational policies regarding diversity, inclusivity and equity to content, member communication and customer service.GeneralAdheres to all relevant policies, procedures, and practices.Connect with administrative staff from across the organization to find best practices and share lessons learned.Provide general, ongoing support to members/volunteers, responding to/directing inquiries and consulting with the appropriate groups and individuals to support the mission and vision of GGC.You are the ideal candidate if you have:Talent for administrative activities (i.e., detail-oriented, organized, clear communicator, anticipating needs).Strong knowledge of MS Office suite, Office 365 and quick to learn new software.Outstanding initiative and passion for efficient operations while juggling a variety of tasks for various team goals.Highly organized with attention to detail.Collaboration skills with a knack for communicating clearly and diplomatically with staff and volunteers.A passion for getting things on track – organizing systems, overseeing processes, and making things easy for team members.A proven track record of being a positive and energetic team member.Benefits:What’s in it for you?We offer generous health benefits (Health, dental, vision, Health Service Spending Account).Eligible to join the pension plan after 12 months.Paid time off.Collaborative hybrid/remote work environment.Fun and friendly work environment and work-life balance.Starting Salary: *$49,314 annually*Salary based on location, Greater Toronto AreaIf this sounds like a job made for you, apply today Send your cover letter and resume (as one file) to: Simon Bain, Employee Experience Specialist at HR@girlguides.ca . Reference to position title in subject line of email.This position will remain open until filled. Interviews will be conducted on a rolling basis.Submissions without a cover letter will not be considered. Please note that GGC accepts all genders for job applications. We encourage all candidates to apply, even if they do not meet all the job requirements.GGC is committed to diversity, equity and inclusion. We value a recruitment and selection process that is inclusive and barrier-free, and we encourage applications from people who are racialized,Indigenous, people from the 2SLGBTQI+ community, people with disabilitiesand other equity-seeking groups. GGC welcomes girls and women – cisgender and transgender – as well as non-binary people who are comfortable in spaces that focus on and are driven by the experience of girls.Upon request, Girl Guides of Canada-Guides du Canada will make available accommodations during the recruitment process. Please note we do not require applicants to identify as a person with disability, or to disclose their disability, to request or access accommodation. Accommodation requests should be made in advance to People & Culture at HR@girlguides.caWe thank all candidates for their interest. Only those selected for an interview will be contacted.