Registration Coordinator

6 months ago

Toronto, Canada The College of Naturopaths of Ontario Full time

**Position Overview**

Reporting to the Manager, Registration, the Registration Coordinator is responsible for providing on-going support on matters related to the Registration, Professional Corporations and Entry-to-Practise areas of the College.

**Duties & Responsibilities**

The incumbent will be responsible for:
1. Facilitating the Processing of Registration Applications.
- Assisting in the maintenance of the College’s database as it relates to Registrants.
- Updating Registrant information and maintaining current file tracking information for the purposes of College reporting requirements.
- Assisting with the annual Office of the Fairness Commissioner ‘Fair Registration Practices’ report and associated audits of the College’s policies and procedures as directed by the Manager, Registration.
- Assisting with the College’s Annual Report as it pertains to Registration.

2. Providing support for the Registration Committee.
- Assisting with preparing Committee materials under the direction of the Manager, Registration.
- Collecting information for Committee briefings as directed by the Manager, Registration.
- Collecting information for Committee trainings as directed by the Manager, Registration.
- Drafting meeting agendas, preparing meeting materials and drafting minutes for Committee meetings.
- Processing Committee/Panel member expense claims according to College protocols.
- Assisting with meeting logistics.

3. Assisting in the smooth running of the annual Registration Renewal process under the direction of the Manager, Registration.
- Assisting with updating renewal forms, tools and handbooks as needed.
- Assisting with revising existing Registration forms as needed.
- Assisting Registrants with the data entry of information for renewal forms as required.Reviewing for accuracy, data collected by Registrants on their Information Return.
- Assisting with preparing Notices of Intent to Suspend for those Registrants who do not renew their Registration by the deadline and/or submitted incorrect information on their Return.
- Pulling reports to monitor renewal numbers during annual renewal period.

4. Performing General Duties related to Registration and Entry-to-Practise
- Maintaining the Public Register and Corporation Register under the direction of the Manager, Registration.
- Assisting with the Health Force Ontario data collection and annual reporting in accordance with their requirements.
- Maintaining knowledge of College policies around Registration, Professional Corporations, Entry-to-Practise and Prior Learning Assessment and Recognition(PLAR).
- Maintaining knowledge of the Ontario Human Rights Code and accessibility legislation as it pertains to the College’s general duty to accommodate.
- Providing accurate and prompt responses to inquiries from the public, Registrants, and stakeholders concerning Registration.
- Updating database and website content as required under the direction of the Manager, Registration.
- Assisting in the implementation of best practices in conjunction with the Office of the Fairness Commissioner’s ‘fairness principles.’
- Ensuring all correspondence, reports and documents are prepared for distribution quickly and accurately as directed by the Manager, Registration.
- Data entry of information as requested by the Manager, Registration including the scanning of documentation.
- Drafting and updating Registration materials under the direction of the Manager, Registration, including handbooks, forms and letters.
- Assisting in the ongoing development of the department’s operational policies and procedural manuals for Registration and Professional Corporations under the direction of the Manager, Registration.

5. Other Duties
- Perform other duties as assigned.

**Qualifications**

The Registration Coordinator will be extremely reliable with the commitment to take pride in, and ownership of, all projects and initiatives. They must ensure that all work is high quality and is completed on deadline.

Education
- A post-secondary education is required.

Skills and Experience

The following are the minimum level of skills and experience of the incumbent:

- Three to five years of experience in coordination and delivery or related roles.
- High level of computer and digital literacy.
- Excellent oral and written communication and interpersonal skills.
- Strong organizational skills based on effective time-management, high accuracy, and the ability to pay attention to detail.
- Highly effective problem-solving skills.
- A strong working knowledge of MS Office (including Outlook) and Adobe Pro.
- Knowledge of the functionality and role of a regulatory College or health-related organization is preferred but not essential.
- The ability to speak a second language, in particular French, is considered an asset.

Personal Attributes

The College’s environment is best suited for individuals with the following attributes:

- An independent self-starter who is crea

  • Registration Coordinator

    5 months ago

    Toronto, Canada York University Full time

    **Purpose**: The York University School of Continuing Studies prepares learners to grow and navigate the transforming economy through inclusive and relevant education. The ability to offer accelerated, accessible, and innovative programs that prepare our students to adapt and lead in response to this change has made the York University School one of the...

  • Registration Coordinator

    3 weeks ago

    Toronto, Ontario, Canada North York General Hospital Full time

    Job Title: Coordinator, RegistrationAbout UsNorth York General Hospital (NYGH) is a leading community academic hospital in Canada, committed to excellence in patient-centered care. We strive to provide the best and safest care for our patients, and we're looking for talented individuals to join our dynamic team.Job SummaryWe're seeking a highly skilled...

  • Registration Coordinator

    1 month ago

    Toronto, Ontario, Canada North York General Hospital Full time

    At North York General Hospital, we are committed to excellence in patient care. We are seeking a highly skilled Registration Coordinator to join our dynamic team. As a key member of our team, you will play a significant role in supporting staff, processes, and technology to work in harmony, ensuring patient safety through optimized data quality.Key...

  • Student Registration Coordinator

    2 weeks ago

    Toronto, Ontario, Canada George Brown College Full time

    About This RoleWe are seeking a skilled Student Registration Coordinator to join our team at George Brown College. As a key member of our Office of the Registrar, you will play a crucial role in ensuring seamless student registration processes.

  • Event Registration Coordinator

    1 week ago

    Toronto, Canada Informa Connect Full time

    **Company Description** We’re part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100. Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share...

  • Event Registration Coordinator

    4 weeks ago

    Toronto, Canada MCI Global Full time

    We are a global engagement marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual...

  • Hospital Registration Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Michael Garron Hospital Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Hospital Registration Coordinator to join our team at Michael Garron Hospital.About the RoleThis is a key position responsible for ensuring the accurate and efficient scheduling and registration of all patients in the hospital's ADT and Scheduling System.Key ResponsibilitiesAccurately schedule...

  • Event Registration Coordinator

    1 week ago

    Toronto, Canada Informa PLC Full time

    Job Description The Registration Coordinator will be responsible for supporting internal stakeholders with optimizing the use of the third-party registration system. The role will involve being the key point of contact to set up and maintain registration for a portfolio of events, including managing customer inquiries and training new users. For all...

  • Event Registration Coordinator

    1 week ago

    Toronto, Canada Informa Connect Full time

    Job DescriptionThe Registration Coordinator will be responsible for supporting internal stakeholders with optimizing the use of the third-party registration system. The role will involve being the key point of contact to set up and maintain registration for a portfolio of events, including managing customer inquiries and training new users.For all events,...

  • Medical Registration Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Michael Garron Hospital Full time

    About UsMichael Garron Hospital is a leading healthcare provider in Toronto, committed to delivering high-quality patient care and services.Job SummaryWe are seeking an experienced Medical Registration Coordinator to join our team. As a key member of our registration department, you will be responsible for accurately and efficiently scheduling and...

  • Conference Registration Project Coordinator

    2 weeks ago

    Toronto, Ontario, Canada MCI Global Full time

    We are a global engagement marketing agency that creates human-centric touchpoints to deliver innovation and growth.MCI Global is seeking a highly motivated Conference Registration Project Coordinator to join our Operations team. As a key member, you will be responsible for building and managing registration systems in delivering world-class conferences and...

  • Him Coordinator- Scheduling and Registration

    6 months ago

    Toronto, Canada SickKids Centre for Community Mental Health (CCMH) Full time

    POSITION: HIM Coordinator - Scheduling and Registration PROGRAM: Health Information Management and Analytics LOCATIONS: Sheppard and Jarvis Site POSITION DETAILS: 1.0 FTE, 35 hours/week COMPETITION #: 23-024 **The Garry Hurvitz Centre for Community Mental Health at SickKids (GH-CCMH) is a child and youth mental health centre integrated with **The...

  • Data Quality and Registration Coordinator

    2 weeks ago

    Toronto, Ontario, Canada North York General Hospital Full time

    About North York General HospitalNorth York General Hospital (NYGH) is a leading community academic hospital in Canada, committed to delivering exceptional patient care. As part of our dynamic team, you can make a significant impact on the lives of our patients.A Job Opportunity at NYGHWe are seeking an experienced Data Quality and Registration Coordinator...

  • Vice President, Registration

    6 months ago

    Toronto, Canada CIRO OCRI Full time

    **Position Title**:Vice President, Registration** **Department: Registration** **Location: Toronto** **Status: Permanent, Full Time (Hybrid)** Reporting to the SVP, Enforcement and Registration, this position is responsible for providing leadership and oversight of CIRO’s registration function. The VP will have direct oversight of CIRO’s registration...

  • Registration Services Coordination Specialist

    2 weeks ago

    Toronto, Ontario, Canada George Brown College Full time

    **George Brown College: A Hub for Academic Excellence**We are currently seeking a highly skilled Registration Services Specialist to join our team at George Brown College.The successful candidate will play a crucial role in the daily operations of our Office of the Registrar, providing exceptional service to a diverse client base including current and...

  • Senior Registration Officer

    5 days ago

    Toronto, Canada Royal Bank of Canada> Full time

    Job SummaryThe Senior Registration Officer is responsible for providing superior client service to ensure the business revenues and operations are not impacted by filing requests for registration within the established service levels. This includes ensuring applications for registration are filed in accordance with the regulatory requirements and...

  • Registration Associate, Information Systems

    3 months ago

    Toronto, Canada Canada's National Ballet School Full time

    **Registration Associate**. We invite you to join the vibrant staff community of Canada's National Ballet School (NBS). NBS has _300+ _ - employees_ supporting programs ranging from professional ballet training, community engagement, and ground-breaking health initiatives. We are looking for a dynamic individual to join our **Registrar **team, with the...

  • Patient Intake Representative

    3 months ago

    Toronto, Canada North York General Hospital Full time

    **Company Bio** IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and...

  • Patient Intake Representative

    2 months ago

    Toronto, Canada North York General Hospital Full time

    **Company Bio** IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and...

  • Hospital Registration Coordinator

    3 days ago

    Toronto, Ontario, Canada Michael Garron Hospital Full time

    OverviewThe Michael Garron Hospital is seeking a detail-oriented and organized Patient Scheduling Specialist to join their team. As a key member of the hospital's scheduling department, this individual will be responsible for accurately and efficiently registering patients in the hospital's ADT and Scheduling System.Salary RangeWe offer a competitive salary...