Human Resources Coordinator

3 weeks ago

Ontario, Canada UNAVAILABLE Full time

Job Description

CARE AND BE CARED FOR – THIS IS YOUR HOME

Are you an HR professional with a strong background in HR administration and generalist functions? Do you have a passion for innovation and collaboration? Are you looking to help make a difference in healthcare in your community? You are looking in the right place

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 8,000 regulated health care and other professionals. ​​​ We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.

In this part-time one year contract role , the Human Resources Coordinator will be responsible for providing operational support and advisory services to the team in key HR functions including benefits and pension administration, scheduling, leave management and special projects.

What will you do?

HR Administration

  • Conducts employee corporate orientation sessions as HR representative
  • Develops and distributes correspondence, letters, memos, reports, presentations, policies/procedures
  • Record management of confidential HR related files
  • Responds to routine inquiries by employees with regard to various HR policies/procedures
  • Creates and produces variety of HRIS related reports to support HR metrics and analytics.
  • Supports labour relations through the scheduling and minute taking of various meetings
  • Schedules and coordinates Joint Health and Safety Committee meetings

Benefits and Pension Administration

  • Administers organization’s benefits and pension programs under direction of the Manager, HR
  • Acts as first point of contact for benefit and pension providers and works to resolve employee claim issues
  • Conducts benefits and pension orientation for new and transferring employees
  • Enrolls staff in benefit and pension plans and completes all changes as required
  • Conducts monthly billing reconciliation for Manager, HR approval
  • Meets with employees regarding benefit or pension options on leave of absence, age 65, retirement, resignation, etc.

Scheduling

  • Provides back-up and regular support to the Scheduling Coordinator
  • Creates schedule templates in Human Resources Information System (HRIS)
  • Enters planned absences and exceptions, shift changes, etc in HRIS upon receipt of management approval
  • Verifies employee hours for payroll processing, reconciling Time Request Forms and/or timesheets; following up on anomalies with Human Resources, Payroll, staff and management as required
  • Monitors Attendance Reporting Line several times per day and arranges coverage for vacant shifts where applicable

Leave of Absence Coordination/Support

  • Provides support for applicable leaves of absence (LOA), including maternity, parental, jury, compassionate care, personal, etc.
  • Provides support, follow up, and administration for the coordination of employees planning a LOA and/or returning to work from LOA

What do you need?

  • Post-secondary education in Human Resources, Business Administration (or equivalent combination of education and experience)
  • Three (3) to five (5) years in a related Human Resources role with demonstrated experience in benefits and pension administration, leave of absence administration, labour relations and health and safety, scheduling and administering an HRIS
  • Experience in maintaining confidential HR files
  • Solid knowledge of standard HR practices and an understanding of the application of relevant legislation
  • Ability to analyze information, problem-solve and make good decisions
  • Self-directed with an ability to organize, plan, prioritize and multi-task
  • Detail-oriented
  • Strong communication skills, both written and verbal
  • Adept in the use of MS Office applications (e.g., Word, Excel, PowerPoint, Outlook)
  • Flexible, adaptable and responsive to change
  • Strong data entry skills with attention to detail and accuracy
  • Excellent customer service skills
  • Bilingual French & English is considered an asset

As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

What do we offer?

We know wellness is supported with work-life balance.  In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer: ​

  • Attractive comprehensive compensation packages and benefits​
  • Valuable development opportunities​
  • Membership in a world class defined benefit pension plan
  • hybrid work environment

Who are we?

We are Home and Community Care Support Services, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

Why join us?

If you’re interested in driving excellence in care and service delivery , and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment

Home and Community Care Support Services is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

#hybrid

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