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Administrative Specialist

3 months ago

Woodbridge, Canada Imploy Full time

Bilingual Administrative Specialist (English/Italian)


Introduction

Our Client is looking for a permanent full time “Administration & Sales Back Office” to join their team. The employee will be responsible for a variety of administrative tasks, including supporting our sales team, managing our customer database, supporting the organization of events and managing accounting.


This company, with headquarters in Modena (Italy) and about 400 employees and $150ML revenue. This Company has been incorporated in 2021 and is the distributor for North America of the machinery designed and built by a group of companies.


Requirements :

  • Previous working experience in similar role in an office environment.
  • Proficient use of MS Office Package (Excel, Word, Outlook).
  • Previous experience in working with CRM software.
  • Language: English (Excellent), Italian (Very Good
  • Accounting experience Is a plus


Duties and responsibilities:

  • Perform administrative duties to support the operations in the sales back office: sales quotes, order confirmations, send and monitor invoices
  • to clients.
  • Support the service and spare parts activities: quote spare parts to clients, organize and track shipping of parts, support service team in organizing
  • technicians’ activities to clients.
  • Gather, manage, and organize the company’s data, such as customer information, sales figures, inputting data into a variety of systems, such as
  • customer relationship management (CRM) systems.
  • Monitor and manage accounting, such as invoices and payments with clients/suppliers, and similar activities: oversee payables and receivables
  • with clients and suppliers.
  • Perform administrative tasks such as printing, sending emails, mails, answering phone calls, and ordering supplies for the offices and showroom.
  • Maintain accurate records of all transactions: process company receipts, invoices, and bills, provide administrative documentation to external
  • bookkeeping and accounting departments.
  • Maintain Confidentiality.



Main advantages of working there :

  • Hybrid work home-office: 2/3 or 3/2
  • Flexible work schedule
  • Free lunch in the office
  • 20 paid vacation days
  • Extras: RRSP matching, insurance package



Location: Woodbridge, ON

Shift: Monday – Friday: 9AM -5PM

Hybrid: 3 days in the office, 2 days remote