Administration Technician

2 months ago

Gatineau, Canada Cégep Héritage College Full time
ROLE SUMMARY :

Reporting to the Director of Human Resources, the Administration Technician provides essential support for the day-to-day operations of the HR department. This position involves managing administrative tasks, supporting HR processes, maintaining employee files, and assisting in event planning. The ideal candidate will have excellent organizational skills, be able to work independently, and handle sensitive information with discretion. The position is offered as a temporary 3-month renewable contract, depending on departmental needs.

DUTIES: Administrative and Office Support
  • Research, compile, and analyze data for reports, correspondence, and meeting notices.
  • Create, update, and organize various files and records, including those related to Law 90 and other HR documents.
  • Handle phone calls, sort mail, greet visitors, and respond to inquiries in person or by phone.
  • Manage the Director’s calendars and schedule appointments.
  • Arrange travel and make necessary bookings (transportation, accommodation, etc.).
  • Review, translate (French-English), and proofread texts as needed (layout, grammar, vocabulary).
  • Perform data entry, proofreading, and formatting of various administrative documents.
Document and Records Management
  • Create and maintain a variety of HR files and records, ensuring data confidentiality.
  • Assist in updating and maintaining employee records.
  • Manage the archives of the Human Resources Office according to compliance standards.
  • Assist in tracking and maintaining accurate HR financial records and budgets as required.
Coordination and Logistics Support
  • Organize and coordinate meetings, prepare agendas, and take meeting minutes.
  • Support the planning and logistics of HR events such as recognition ceremonies, training sessions, and welcome activities.
  • Coordinate room bookings and supply needs for meetings and events.
Policy and Procedure Support
  • Assist in the application and follow-up of collective agreement requirements.
  • Support the implementation and regular updates of HR processes and procedures.
  • Ensure the application of HR policies in various activities of the department.
Committee Support
  • Provide administrative support to the Director of Human Resources for various committee meetings.
  • Assist in collecting, formatting, and distributing documents related to committee activities.
Document Management
  • Manage and organize HR archives, ensuring compliance with confidentiality policies.
  • Maintain up-to-date compliance records and track regulatory requirements.
General Support
  • Perform other related administrative tasks as needed to support office operations.
  • Participate in special departmental projects as required.

MINIMUM QUALIFICATIONS REQUIRED:
  • Must hold a diploma of collegial studies (DEC) in administration or office management; or have a diploma or attestation of studies whose equivalence is recognized by the competent authority.
  • Must have a minimum of three (3) years of experience in an administrative role.
  • Must be bilingual in French and English (oral, written and comprehension).
  • Experience with Microsoft Office is essential.

ADDITIONAL QUALIFICATIONS:
  • Must possess excellent communication, organizational and interpersonal skills.
  • Must have excellent analytical and problem-solving skills.
  • Must be diligent, dynamic, creative and detail oriented.
  • Must be able to work independently with minimal supervision and have the ability to work as part of a team.
  • Must be able to work effectively with respect to deadlines and produce accurate results.
  • Must be flexible and able to adapt quickly to different situations.
  • Must have excellent customer service skills.
  • Must have a strong work ethic and exercise discretion.

SALARY RANGE (PER HOUR):
26.38$ - 35.22$

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