Document Controls Resources

5 days ago

Cambridge, Canada Morson Talent (Canada & USA) Full time

Key Responsibilities:

  • Perform general office administration tasks and manage project documentation generated during owner surveillance and construction oversight efforts.
  • Update and maintain project records, including:
  • Action lists, performance reports, risk management plans, testing plans and reports, baseline schedules, meeting minutes, contractor progress reports, NCRs, RFIs, and cost/schedule variance reports.
  • File and organize documents in ATOM and Vault systems, including technical documentation and drawings.
  • Act as a liaison between the Project Control Manager and team, ensuring effective communication and timely distribution of information.
  • Draft and coordinate reports such as Weekly Status Reports, Variance Reports, and Risk Management Plans.
  • Maintain organized filing systems (both electronic and physical), public folders, shared areas, and mailing lists.
  • Manage scheduling, calendars, travel arrangements, and meeting coordination, including teleconferences and videoconferences.
  • Support financial tracking, budget analyses, and procurement using Oracle.
  • Record and distribute meeting minutes promptly and follow up on action items.
  • Organize, edit, and format technical reports and presentations for consistency and accuracy, ensuring timely delivery to stakeholders.
  • Monitor and improve project workflows, ensuring adherence to established processes and policies.
  • Handle sensitive and confidential information, including staffing issues, recruitment efforts, and employee records.
  • Undertake special assignments such as organizing meetings, workshops, and other project-related events.


Qualifications:


Education:

  • Secondary school diploma required. Post-secondary training preferred.


Experience:

  • 4–7 years of related administrative experience, ideally as a branch or divisional administrative assistant.
  • Document control experience is a strong asset.


Skills and Abilities:

  • Exceptional interpersonal, written, and verbal communication skills.
  • Strong organizational and time management skills with the ability to prioritize and meet deadlines under pressure.
  • Advanced proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
  • High attention to detail, particularly in editing and formatting documents.
  • Initiative, discretion, and professionalism when handling sensitive information.
  • Dependable, adaptable, and able to work independently or collaboratively.


Job/Industry-Specific Knowledge:

  • Familiarity with business systems such as Oracle, TRAK/ATOM, and Action Tracking is preferred.
  • Knowledge of CNL procedures, document templates, and forms.
  • Understanding of best practices in administration and project workflows.

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