Document Control F/H
4 days ago
Perform general office administration tasks and manage project documentation generated during owner surveillance and construction oversight efforts.
Update and maintain project records, including:
Action lists, performance reports, risk management plans, testing plans and reports, baseline schedules, meeting minutes, contractor progress reports, NCRs, RFIs, and cost/schedule variance reports.
File and organize documents in ATOM and Vault systems, including technical documentation and drawings.
Act as a liaison between the Project Control Manager and team, ensuring effective communication and timely distribution of information.
Draft and coordinate reports such as Weekly Status Reports, Variance Reports, and Risk Management Plans.
Support financial tracking, budget analyses, and procurement using Oracle.
Organize, edit, and format technical reports and presentations for consistency and accuracy, ensuring timely delivery to stakeholders.
Monitor and improve project workflows, ensuring adherence to established processes and policies.
Undertake special assignments such as organizing meetings, workshops, and other project-related events.
Post-secondary training preferred.
4–7 years of related administrative experience, ideally as a branch or divisional administrative assistant.
~ Document control experience is a strong asset.
Advanced proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
Familiarity with business systems such as Oracle, TRAK/ATOM, and Action Tracking is preferred.
Understanding of best practices in administration and project workflows.
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