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Administrative Assistant

3 months ago

London, Canada Samuel, Son & Co. Full time

At Samuel, we believe every team member brings unique and valuable skills, experiences and knowledge to our thriving business - enabling us to build on over 167 years of success in the metal industry. We offer countless opportunities for our team members to develop and grow in their careers, empower them to make decisions on the job and be a part of driving positive change - within our organization and in the communities where we live and work. If you're seeking an inclusive, supportive and welcoming workplace to make your mark and grow your career, we have the programs, culture and opportunities to make it happen. We're stronger together.

Here are some great benefits that we offer:

Competitive pay Company paid health and dental benefits Paid vacation and an annual bonus Defined Contribution Pension Plan with company match Tuition reimbursement program Protective personal equipment is provided or cost of purchase is reimbursed On the job training

Duties and Responsibilities:

Accounts Payable: 

A/P Invoicing – incoming mail, emailed invoices, matching received PO’s to Invoices, enter into ERP (IndustriOS) for posting,  Prepare cheque runs & EFT payments as required  Managing Vendors (addition, removal, updating) in ERP System (IndustriOS) Cash Disbursement calculations Month End Preparation including ensuring PO receipt and accruals

Accounts Receivable:

Completing customer Invoicing / credits in ERP system (IndustriOS), distribution of invoices / credits to customers. Management of customer payment receipts including account & bank reconciliations.  Customer collections & A/R status reporting

Purchasing:

MRO Purchasing including cycle counts, creating purchase orders and vendor management. Creating and distribution of Purchase Orders as required for MRO and services  Receiving in the ERP system of purchase orders.

Support:

Customer Service Support – including order entry, product quoting, customer communications, freight quoting and coordinating shipments. General File management – Hardcopy/ electronic for AR/ AP, Inventory transactions, Manufacturing orders, Quality, Health & Safety  Release of Production orders to the production floor.  Producing a variety of reports including income statements and balance sheets as required Checking for accuracy in reports, figures, and postings Prepare / receive courier shipments as required Switchboard Incoming mail

Skills and Qualifications:

Excellent communication skills, a pleasant demeanor and ability to work with various personalities Excellent attention to detail and the ability to multitask  Patience to be able to stay calm under pressure.  Strong organizational skills to be able to keep up with various internal needs and conduct follow-ups in a timely manner Adaptability and flexibility to deal with changing priorities Strong computer skills, primarily MS Office, a strength in Excel, experience with IndustrOS and Sage are an asset A positive attitude and ability to work well in a team environment.

Additional duties as required

At Samuel we believe in a culture of equality. Respect and integrity are at our core. We are committed to building and embracing a diverse workforce and creating an environment that is open and inclusive for everyone.