Accounting Administrator

1 month ago


Milton, Canada 4Sight Search Solutions Inc. Full time
Our client, a full-service Construction Management Company, is hiring an Accounting Administrator to join their growing Milton office.  This position will play an integral role in accounting for business activities, including managing Accounts Payable and the flow of paperwork from the field staff.

The additional duties will include tracking and categorizing spending, building relationships and liaising with suppliers, implementing new record keeping functions, assisting the Project Estimating staff with rate data entry and other duties.

Who is our client? Our client is focused on Civil works, providing excavation, grading, site servicing, roadworks, landscaping and hardscaping work.  They are a stable and growing company with long term stability and growth opportunities.  Longevity and growth in the company is a primary objective.

Who are you? Independent, but a team player, with ideally Construction & QuickBooks experience and a keen interest in growth and development as this role will evolve as the company grows.  You must be a self-starter with strong intuition, a high level of organization and attention to detail.  Fluent knowledge of Microsoft Office, specifically Excel, will be key as well.

Salary: $62,000 per year

Hours of Work: Monday to Friday, 8:30am - 5:00pm (Full-Time)

Responsibilities:
  • Receiving, coding and entering invoices, maintaining electronic database.
  • Verifying rates against quotes, contracts and PO's.
  • Pairing with field documentation and circulating for signatures.
  • Making adjustments as required from circulation.
  • Verifying accuracy of AP entries including weekly spot check on entry data and project allocations, scanning for duplicates as well as monthly review of expense chart of accounts.
  • Liaising with supplier to ensure all required documents for processing payments are on hand, including WSIB, Form1000 and Certificates of Insurance.
  • Verifying HST accounts and maintaining supplier account records.
  • Processing payment runs.
  • Managing credit requests and application to invoices.
  • Requesting and maintaining supplier statements.
  • Reconciling corporate credit cards and processing expense forms.
  • Managing online account access to supplier websites.
  • Collecting EFT payment information and maintaining database.
  • Liaising with field staff for missing paperwork.
  • Administrative filing for payables and proper document and record keeping.
  • Responsibility for the overall efficient operations of the office.
  • Monitoring time-sheets and income bills.
  • Updating both paper and electronic customer files and databases, ensuring accuracy.
  • Reviewing time and data management ensuring optimal utilization.
  • Daily handling of phone calls, emails, mail and calendar/schedule.
  • Additional tasks as required.

Requirements
  • Minimum of 1-3 years of Accounts Payable experience.
  • Previous construction industry related experience is a strong asset.
  • Full cycle accounting knowledge is an asset.
  • Advanced Quick-books and Microsoft Office proficiency.
  • Independent and self-motivated (quiet and independent work environment)
  • High level of attention to detail combined with strong organization and problem-solving skills.
  • Above average data entry and computer skills.
  • Reliability and dependability is a must.
  • Ability to work well under pressure.

Benefits
  • Small office with a significant amount of independence.
  • Training, personal development and growth opportunity.
  • Full benefits package (extended health care, dental, vision and life).

If you are a confident and proficient Accounting Administrator, this may be the role for you.  This is a great opportunity to join a new company currently on an accelerated growth path, building an exciting and fulfilling career.  CLICK APPLY below to learn more

We thank all who apply for this position.  We commit to "communicate quickly, communicate often, and communicate well".  All applicants will be contacted within 5 business days.

*********
We value diversity  We recruit, hire, and promote, both internally and to our clients, without regard to race, national or ethic origin, colour, age, religion, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics or disability.  Accommodations are available for candidates during all aspects of the selection process. IND1



  • Milton, Canada Moffatt Scrap Iron Full time

    The Accounting Clerk works in the main office and is responsible for A/R and A/P for all sales and purchases, ensuring customer data, service and support is maintained. This role provides administrative support and provides back up to the Scale Operator. **Administrative & Financial Responsibilities**: - Responsible for Accounts Payable and Receivable for...


  • Milton, Canada Bold Exteriors Inc Full time

    Overview: We are seeking a detail-oriented and organized individual to join our team as an Accounts Receivable Administrator. As an Accounts Receivable Administrator, you will be responsible for managing and processing financial transactions, ensuring accuracy and efficiency in all accounts receivable activities. **Duties**: - Perform data entry and...


  • Milton, Canada 4Sight Search Solutions Inc. Full time

    Job DescriptionOur client, a full-service Construction Management Company, is hiring an Accounting Administrator to join their growing Milton office.  This position will play an integral role in accounting for business activities, including managing Accounts Payable and the flow of paperwork from the field staff.The additional duties will include tracking...


  • Milton, Canada Food Service Solutions Full time

    **About Us** Food Service Solutions is a leading distributor of food equipment to the foodservice industry in Canada. Our purpose is to improve the lives of chefs and operators by building smarter kitchens. We are Canada’s leading distributor of commercial kitchen equipment. Our team is dedicated to providing solutions for operators and chefs through...


  • Milton, Ontario, Canada 4Sight Search Solutions Inc. Full time

    Job OverviewWe are seeking a highly skilled Accounting Administrator to join our team at a full-service Construction Management Company based in Milton. This role will play a vital part in accounting for business activities, including managing Accounts Payable and the flow of paperwork from field staff.Key ResponsibilitiesReceiving, coding, and entering...


  • Milton, Canada 4Sight Search Solutions Inc. Full time

    Our client a fullserviceConstruction Management Company is hiring an AccountingAdministrator to join their growing Milton office. This positionwill play an integral role in accounting for business activitiesincluding managing Accounts Payable and the flow of paperwork fromthe fieldstaff.Theadditional duties will include tracking and categorizing...

  • Accountant

    1 month ago


    Milton, Canada Robert Half Full time

    We are offering an accountant role in Milton, Ontario. As an accountant, you will be responsible for providing support with year-end closings, analyzing accounts, and maintaining accuracy in accounts payable and receivable. This role is a short-term contract opportunity in the industry.Responsibilities:• Perform year-end closing procedures with precision...


  • Milton, Canada Fresh Taste Produce Limited Canada Full time

    **Job Duties/Responsibilities** We are a leading wholesaler of produce products in the country. With our massive growth, we are looking for an Financial Administrator who will provide support in coordinating multiple tasks simultaneously while maintaining high levels of client care service. This incumbent will report directly to the Senior Accountants and...


  • Milton, Ontario, Canada WASTEHAUL TRANSPORT INC Full time

    Job Summary: We are seeking a skilled Bookkeeping and Accounting Specialist to join our team at WasteHaul Transport Inc.Key Responsibilities:- Calculate and prepare cheques for payroll- Calculate fixed assets and depreciation- Maintain general ledgers and financial statements- Post journal entries- Prepare other statistical, financial and accounting reports-...

  • Accounting Clerk

    6 months ago


    Milton, Canada Fresh Taste Produce Limited Canada Full time

    **Reports To** Senior Accountant/Controller **Summary** The Accounting Clerk will be primarily responsible for performing routine clerical accounting duties within a fast-paced finance department while adhering to established standards by maintaining accounting records and serving as a resource for the accounts payable and accounts receivable...

  • Accounts Receivable

    7 months ago


    Milton, Canada Fidelity PAC Metals Ltd. Full time

    Are you looking for a new role where you can make a permanent impact and grow within? Do you describe yourself as dependable, organized and have a strong attention to detail? If this sounds like you keep reading! We at Fidelity PAC Metals are one of the leading distributors in the Stainless Steel industry and have an immediate opening for an Accounts...

  • Accounting Clerk

    6 months ago


    Milton, Canada Cheme Engineering Full time

    This is an opportunity to join a thriving process engineering firm serving a wide range of industries from pharmaceutical and biologics to science and technology and food and beverage. Cheme is a team of dedicated professionals that are passionate about what we do and how we do it. Cheme is a place where you will be challenged, supported, and given the...


  • Milton, Ontario, Canada Swiftrans Logistics Full time

    About Swiftrans LogisticsWe are a logistics company that prides itself on efficient and reliable services. Our team is comprised of professionals who work together to ensure seamless operations.Job Title: Accounting CoordinatorWe are seeking an experienced accounting coordinator to join our team. The ideal candidate will have strong bookkeeping skills and...


  • Milton, Canada 511 Food Service Full time

    This position is responsible for providing support to Account Receivable specialist regarding collecting customers payments, reconciliation of customer accounts, resolve customer accounts issues, preparing aging reports and entering invoices for accounts payable. **GENERAL DUTIES AND RESPONSIBILITIES**: - Manage Accounts Receivables to ensure that overall...

  • Office Administrator

    4 weeks ago


    Milton, Canada Moffatt Scrap Iron Full time

    The Office Administrator works in the main office and is responsible for A/R and A/P for all sales and purchases, ensuring customer data, service and support is maintained. This role provides administrative support and provides support to the sales team, finance and provides back up to the scale operator. **Administrative & Financial Responsibilities**: -...

  • Office Administrator

    3 weeks ago


    Milton, Canada King Tool & Mould Full time

    **Key Responsibilities**: - Provide administrative support to the operations and accounting teams. - Manage daily office operations to ensure efficiency. - Assist with project tracking and coordination. - Perform data entry and maintain accurate records. **Qualifications**: - A minimum of 3 years of office administrative experience. - Strong typing and...


  • Milton, Ontario, Canada 4Sight Search Solutions Inc. Full time

    Job Overview4Sight Search Solutions Inc. is seeking a detail-oriented and organized Accounting Administrator to join their team in Milton, Ontario. This role will play a vital part in ensuring the smooth operation of the company's financial processes, including managing accounts payable, tracking expenses, and maintaining accurate records.


  • Milton, Ontario, Canada 4Sight Search Solutions Inc. Full time

    Job SummaryWe are seeking a highly organized and customer-driven Accounting Coordinator to join our team at 4Sight Search Solutions Inc.This role will be responsible for accounting payable, bank reconciliation, audit preparation and budget templates. Additionally, the successful candidate will serve as a backup for other accounting/administrative related...

  • Accounting Specialist

    4 weeks ago


    Milton, Ontario, Canada 4Sight Search Solutions Inc. Full time

    4Sight Search Solutions Inc. is seeking an experienced Accounting Administrator to join their growing Milton office. This role plays a critical part in accounting for business activities, including managing Accounts Payable and the flow of paperwork from field staff.The successful candidate will be responsible for tracking and categorizing spending, building...


  • Milton, Canada Keter North America Full time

    **Summary**: The National Account Coordinator supports the organization's sales team by building relationships with new and existing clients and communicating their needs internal teams. The national account coordinator will support the director of sales and sales team including customer service management within a select range of accounts. This position...